Manipulate Text with Acrobat CS5 TouchUp Text Tool - dummies

Manipulate Text with Acrobat CS5 TouchUp Text Tool

By Jennifer Smith, Christopher Smith, Fred Gerantabee

The TouchUp Text tool in Adobe Acrobat Creative Suite 5 is used for touching up, or manipulating, text. This touchup can include changing actual text characters or the appearance of text. You can change cat to read dog, or you can change black text to blue, or you can even change the Helvetica font to the Times font.

The tools for editing text and graphics are located on the Advanced Editing toolbar.

The Advanced Editing toolbar.
The Advanced Editing toolbar.

You can add several TouchUp tools to the Advanced Editing toolbar by choosing View→Toolbars→More Tools and checking the tools you want to add.

When you change a PDF file, the original source document isn’t modified.

You have a few ways to accomplish text edits:

  • Choose the TouchUp Text tool, click within the text that you want to change to obtain an insertion point, and then start typing the new text.

  • Click with the TouchUp tool in your text and press the Backspace or Delete key to delete text.

  • With the TouchUp tool, drag to highlight text and enter new text to replace the highlighted text.

When changing text — whether you’re adding or deleting — Acrobat tries to use the font that was specified in the original document. Sometimes, this font is built into the PDF file, which means that it’s embedded in the file. Other times, the font may not be available either because it hasn’t been embedded or it’s been embedded as a subset. In these cases, Acrobat may provide the following warning message:

All or part of the selection has no available system font. You cannot add or delete text using the currently selected font.

Fortunately, you can change the font if you need to edit the text. However, when you change the font, the text may not retain the same appearance as the original document.

In some instances, you may not have the exact same font on your computer as the font used in the PDF document, but you may have a similar font. Most people won’t notice the difference between Helvetica and Arial or between Times and Times New Roman. Fonts with the same name but from different font designers often look very similar. For example, Adobe Garamond looks similar to ITC Garamond.

To change the font that’s used for a word or a range of words, follow these steps:

  1. With the TouchUp Text tool, drag over the text you wish to select.

    You may see a Loading System Fonts message followed by another Loading Document Fonts message. Depending on the number of fonts installed on your system, it may take a while for this message to disappear.

  2. Right-click (Windows) or Control-click (Mac) the highlighted text and choose Properties from the contextual menu.

    The TouchUp Properties dialog box appears.

    The TouchUp Properties dialog box.
    The TouchUp Properties dialog box.
  3. In the Text tab, choose the typeface you want to use from the Font drop-down list and make any other changes you want.

    In this dialog box, you can also change the size by selecting or typing a number into the Font Size drop-down list. In addition, you can modify the color by clicking the Fill color swatch.

  4. When you’re satisfied with your changes, click the Close button to apply your changes to the selected text.