How to Use Shared Reviews in Adobe Acrobat CS6 - dummies

By Jennifer Smith, Christopher Smith, Fred Gerantabee

You can use Shared Reviews in Adobe Acrobat CS6 to collaborate and share comments quickly without needing to save files and attach them to an e-mail message or upload them to a server. When you use Shared Reviews, comments are uploaded to a central location and shared with other users, who can access them while working on the same document.

You will need an Adobe ID and an Internet connection. You can obtain an Adobe ID (if you do not already have one) when you are asked to sign-in to the site.

To initiate a shared review using Acrobat X, follow these steps:

  1. Open the document you want to share with reviewers.

    If the document is already open, make certain it’s saved before proceeding so any comments or edits you’ve made to the PDF are captured before the document is shared.

  2. Choose Comment→Review→Send for Shared Review.

    The Send for Shared Review dialog box opens.

  3. In the Send for Shared Review dialog box, choose the Automatically Download & Track Comments with option, then click Next.

    You will be requested to log-in to with an Adobe ID. If you do not have an Adobe ID, you can create one at this time.

    By choosing to have comments stored on, you won’t need to set up a server at your home or office, and you can avoid any of the technical configuration.

  4. Enter the following information:

    • In the To and Cc sections, enter the e-mail addresses of the people you want to invite to participate in the review of your document.

    • In the Subject field, specify the subject line of the e-mail that will invite reviewers to participate in the review process for this document.

    • In the Message field, enter text that will be included in the e-mail message inviting reviewers to participate in the review process.

    • From the Access Level drop-down list, choose the Limited Access or Open Access option to define the level of access you want to provide to the recipient of the document.

  5. Click Send to initiate the review.

    The PDF is uploaded to the server, and users you’ve invited to participate in the review receive their invitation to add comments and annotations to the PDF.

  6. If you have comments to add, place them in the PDF by using the Comment and Annotation tools. Then click the Publish Comments button that was added to the top of the document window at the time the document was shared for review.

  7. To review comments added by others, open the document and click the Check for New Comments button located at the top of the document window.

    This option is available only after a document has been uploaded for a shared review. Users who receive the PDF as part of the shared review also need to check for comments and publish comments using similar buttons at the top of their document window.

If you disconnect from the Internet or put your computer to sleep, the connection to the server is lost. If this occurs, click the Reconnect to Server button at the top of the document window. This button appears only within a document that has been shared for review.

PDF documents shared using shared reviews can be downloaded and shared with other users, so share only with users you trust, and don’t send sensitive information if you are concerned it should not be shared.