How to Use E-Mail Reviews with Adobe Acrobat CS6 - dummies

By Jennifer Smith, Christopher Smith, Fred Gerantabee

Email reviews are a means of sharing comments in an Adobe Acrobat CS6 PDF by attaching them to an e-mail message. By using this feature you can share comments without needing to upload the file to a server or to sign-in to any service.

When you use Email reviews, comments are added to individual PDF files, and then consolidated back into a single PDF when they are returned to the originator. To initiate an Email review:

  1. Open the document you wish to share with reviewers.

    If the document is already open, make certain it is saved before proceeding so any comments or edits you have made to the PDF are captured before the document is shared.

  2. Choose Comment→Review→Send for Email Review.

    If this is the first time you have initiated an e-mail review, Acrobat will ask you to enter identifying information, then the Getting Started dialog box opens.

  3. Confirm the document to be shared and then click Next.

  4. Enter the e-mail address of those you want to invite to review the document and then click Next.

    The Preview Invitation dialog box opens. Confirm the subject and message of the e-mail invitation are appropriate to send.

  5. Click the Send Invitation button.

    An invitation to join the document review is sent using your e-mail application. When they open the PDF file that you send, the recipient will be asked to click the Send Comments button that appears at the top of the PDF he or she receives. This information is also contained in the e-mail message sent to the reviewer.

  6. When comments on the PDF document are returned to you, open the file you receive and click the Merge Comments button at the top of the document window to combine the comments you received with any comments you may have entered.

If you receive comments on a PDF document and Acrobat is unable to locate the original file because it has moved or been renamed, Acrobat will ask you to browse to locate the file at the time you merge comments.