Customize Toolbars in Acrobat Creative Suite 5 - dummies

By Jennifer Smith, Christopher Smith, Fred Gerantabee

The toolbars in Adobe Acrobat Creative Suite 5 are customizable, so you can display different toolbars or change the location of existing toolbars to meet your needs.

Customizing the location of toolbars on your screen can make it easier for you to work with PDF files in Acrobat. For example, you may want all the tools for navigating through your documents in one section of the toolbar well. To achieve this, you can rearrange the location of specific toolbars.

Along the left edge of every group of tools is a dotted double line. By clicking and holding onto this edge with your mouse, you can drag any toolbar to a new location on your screen. This new location can be within the same area holding the other toolbars, or anywhere in the Acrobat work area.

If you pull a toolbar out of the docking area, the toolbar becomes independent and floating. You can also close a floating toolbar by clicking its Close Window button.

When you’re finished working with them, you can reposition floating toolbars back into the docking area by dragging them along the left or right side of the Acrobat work area — turning either side of the Acrobat workspace into a docking area for toolbars.

Although the flexibility of placing toolbars anywhere you like is useful, it may lead to a chaotic work environment. Instead of leaving toolbars all over your screen, you can have Acrobat clean up the workspace by choosing View→Toolbars→Reset Toolbars.

Toolbars contain both tools and buttons. For example, you choose the Marquee Zoom tool to change the magnification by clicking or selecting an area of the page. Buttons perform an immediate task, such as printing, saving, or applying security to a PDF document.

In general, most of the task buttons are on the top row of the docking area, immediately below the menu bar, and most of the tools are on the bottom row — but you can move these toolbars.

Some tools and task buttons also include additional options that you can access through drop-down lists within the toolbars. Tools and buttons that contain additional choices are noted by the small triangle immediately to the right of the icon. Click this small triangle, and you see a drop-down list providing the additional choices for that tool or button.

Less than half the toolbars are visible in the default Acrobat display. You can add to the tools that are displayed or limit them by clicking the check box next to those you want to display or hide in the More Tools dialog box. Toolbars that have a check mark next to their names are visible, whereas those without a check mark aren’t visible.

To display additional tools, choose View→Toolbars→More Tools. In the More Tools dialog box that appears, select the tools you want displayed in the toolbar and then click OK. The Selecting and Zoom Toolbar section displays the navigation tool choices that can be displayed.

You can choose to show or hide additional toolbars by right-clicking (Windows) or Control-clicking (Mac) in the toolbar well. After right-clicking/Control-clicking, choose the toolbar you want to show or hide from the contextual menu that appears.