Collapse or Hide Comments in Acrobat CS5 Documents - dummies

Collapse or Hide Comments in Acrobat CS5 Documents

By Jennifer Smith, Christopher Smith, Fred Gerantabee

One of the most powerful features of Adobe Acrobat Creative Suite 5 commenting is the ability to easily manage and share comments and annotations among reviewers.

Acrobat CS5 makes it easy to include users of the free Adobe Reader in a review process. To include Adobe Reader users in a review, choose Comments→Enable for Commenting in Adobe Reader. After saving the file, you can share it with users of Adobe Reader, who can then use commenting and markup tools and save their comments into the file.

Because the Comments List can become rather large, you can choose to collapse all comments so that only the page number on which comments appear is displayed in the list. To do so, click the Collapse All button in the upper left of the Comments List window; it has a minus sign next to it.

To view all comments, click the Expand All button in the same location; this button has a plus sign next to it.

To hide all the comments within a document, click and hold the Show button on the Commenting toolbar and choose Hide All Comments. You can then click the Show button in the Comments toolbar and choose to show comments based upon

  • Type of comment, such as note, line, or cross out

  • Reviewer, such as Bob or Jane

  • Status, such as accepted or rejected

  • Checked State, which can be checked or unchecked

Use these filtering options to view only those comments that are relevant to you.