Attach Files to Acrobat CS5 PDF Documents - dummies

By Jennifer Smith, Christopher Smith, Fred Gerantabee

You can easily attach files to a document in Adobe Acrobat Creative Suite 5 by using the Attach Files Tool in the Comment & Markup toolbar, which you can access by clicking the Comment option in the Tasks toolbar. You can then choose Show the Comment & Markup Tools.

You can also access the Comment & Markup toolbar by choosing View→ Toolbars→Comment & Markup.

The Comment & Markup toolbar in Acrobat Creative Suite 5.
The Comment & Markup toolbar in Acrobat Creative Suite 5.

With the Attach File tools, you can attach an existing text file, a sound file, or any file copied to the Clipboard from your computer (or computer network) and attach it to the PDF.

Follow these steps for file and sound attachments:

  1. Choose Comments→Comment & Markup Tools→Attach a File as a Comment.

    A pushpin icon appears.

  2. Click where you want the attachment noted.

    The Add Attachment dialog box appears.

  3. In the Add Attachment dialog box, browse to the file that you want to attach and click the Select button.

    You can attach text, graphic, or sound files.

  4. Select the type of icon to represent the attached file and then click OK.

    Several types of icons can represent the attached file. You can select a paperclip, a graph, a pushpin, or a tag. Whatever icon you select appears on your document to denote that another file is attached. When you roll over the icon, a little annotation appears telling you the filename.

    With the Record Audio Comment tool, you can share a verbal comment by using a microphone and recording a message directly into the PDF. The sound is added as a comment.

The file(s) that you attach with the Attach File tools becomes embedded within the PDF file. The attached file remains in its original file format, even if the attached file isn’t a PDF file. For example, you can attach an Excel spreadsheet to a PDF document.