Add Buttons to Acrobat CS5 PDF Files - dummies

By Jennifer Smith, Christopher Smith, Fred Gerantabee

Buttons can make your PDF files easier to view online. You can create interactive buttons entirely within Acrobat Creative Suite 5. Or you can import buttons created in other Creative Suite applications, such as Photoshop and Illustrator. For example, you can create buttons that advance the viewer to the next page in a document.

To add a button to your PDF document, follow these steps:

  1. Choose View→Toolbars→Advanced Editing.

    The Advanced Editing toolbar appears.

  2. Click the OK Button tool and drag where you want the button to appear in the document.

  3. Type in an appropriate name for your button in the Field Name dialog box that appears.

  4. Click the Show All Properties button to see the Button Properties dialog box.

  5. In the General tab, you can enter a name for the button in the Name text box and provide a ToolTip in the ToolTip text box.

    A ToolTip is the text that appears whenever the mouse cursor is positioned over the button.

  6. In the Appearance tab, establish how your button will look by setting the following options:

    • Border Color/Fill Color: Click the square to the right of the appropriate attribute in the Borders and Colors section of the Appearance tab and then choose a color from the Color Picker.

    • Line Thickness and Style: These options don’t appear unless you change the border color from None (red diagonal line) to another selection.

    • Font Size/Font: Change the size and font of the button text by making a selection from the Font Size and the Font drop-down lists.

    • Text Color: Change the color of the text by clicking the color square and choosing a color from the Color Picker.

  7. In the Options tab, make these selections:

    • Layout: Use the Layout drop-down list to specify whether you want to use a label (text that you enter in Acrobat that appears on the face of the button) or whether you want an icon (an imported button graphic that you may have designed in Photoshop or Illustrator).

    • Behavior: Choose Push from the Behavior drop-down list to create different appearances for a button so that it changes based upon whether the mouse cursor is positioned over the button. The button appearance can also change when clicked.

    • State: To specify the different appearances, click the State on the left side of the Options tab and then choose the Label or Icon status for each state.

    • Label: If you choose to use a label, enter the text for it in the Label text field.

    • Icon: If you choose to use an icon, specify the location of the graphic file by clicking the Choose Icon button. You can create button icons in either Photoshop or Illustrator.

  8. In the Actions tab, choose an action from the Select Action drop-down list and then click the Add button.

    Actions are applied to buttons similar to the way in which they’re applied to links and bookmarks:

    • To choose actions that are a part of the menu commands, such as printing a document, closing a file, or navigating to the next or preceding page, choose the Execute Menu Item action and then specify the command to be accessed.

    • You can also choose the activity that causes the action to occur, known as the trigger. The default trigger is Mouse Up, which causes the action to occur when the mouse button is depressed and then released. You can choose other actions, such as the mouse cursor merely rolling over the button without the need to click it.

  9. After you make all your changes in the Button Properties dialog box, click Close.