How to Create a PowerPoint Slide Document File from SPSS Data

By Keith McCormick, Jesus Salcedo, Aaron Poh

A PowerPoint file includes only tables, graphs, and models, so you can produce a series of display slides from your SPSS data that contain all your graphics. The basic options are shown here.

The options for ­producing PowerPoint slides.

The options for ­producing PowerPoint slides.

The first options to set are the layers in pivot tables. Some pivot tables have more than two dimensions, and the other dimensions are presented as multiple display layers. By setting this option, you can include or exclude layers in the PowerPoint slides. If you have a multilayered table, you’ll probably have to experiment with the setting and see what you get.

A pivot table can have multiple headings and footnotes, which you can choose to include or exclude. You can also choose to use the outline headings as slide titles in your output.

Some results are presented as graphic models, but the view that appears onscreen isn’t the only one you can use. You have the option of including all views in the output, or showing only the view that is currently visible.

Your output will include only charts, graphs, and pivot tables; the rest of your data is ignored and doesn’t appear anywhere in the set of produced slides. The following figure displays the slide produced from some SPSS Statistics Viewer data. If you need some text slides before or after your graphics, you have to add those yourself.

SPSS output as a PowerPoint slide.

SPSS output as a PowerPoint slide.

In this example, the output filename is pptfile, so the output file was named pptfile.ppt.