Project Management Articles

Cheat Sheet / Updated 02-06-2023

In today’s time-pressured, cost-conscious global business environment, project management skills are essential. This Cheat Sheet offers you some key pointers to maximising your effectiveness in project management.

Cheat Sheet / Updated 10-26-2022

Scrum ensures transparency, inspection, and adaptation to enable a focus on continuous improvement, scope flexibility, team input, and delivering quality products. Scrum aligns with the values and principles of the Agile Manifesto, which focus on people, communications, the product, and flexibility. This Cheat Sheet outlines the main principles of the scrum project management method.

Article / Updated 09-16-2022

You don’t have to wait until your multi-vari data are collected to start creating the multi-vari chart for Six Sigma. Instead, you can build the chart, incrementally, adding more to it as you collect more data. Multi-vari charts can be drawn by hand; in fact, the process operators themselves can create them, providing those folks with a critical opportunity to invest themselves in the discovery of the root cause and the development of the solution. A multi-vari chart looks pretty much like any other two-axis plot, with time moving from left to right on the horizontal axis and the measured process output metric plotted against the vertical axis. The multiple measurements of each unit are plotted together. Consecutive unit groupings move from left to right over time. A break in the horizontal progression of the chart indicates a temporal break in the process sampling. The multiple measurements taken on each unit are plotted as circles. A slightly modified circle designates the first, second, and third within-unit measurements. A solid line connects the multiple measurements within each unit and graphically indicates the magnitude of variation originating within each unit — the variation contribution from positional factors. An average point is plotted for each unit grouping. These unit averages are drawn as squares. If the multi-vari chart is drawn by hand, this average can be estimated. The average isn’t the center point between the maximum and minimum unit measurements; instead, think of it as the “balance point” between all the unit measurements. A long-dashed line is drawn connecting the averages of consecutive unit groupings measured. The up-and-down variation of this connecting line indicates the magnitude of variation between units, or the contribution of cyclical variation factors. A mark is plotted to show the overall average of the set of consecutive units measured. A short-dashed connecting line is drawn between the overall average points. The up-and-down variation of this connecting line indicates the magnitude of the variation between long breaks in time, or the contribution of temporal variation factors. Vertical lines are drawn along the horizontal axis to indicate the end of one temporal set of measurements and the beginning of the next. Each vertical divider embodies a relatively long duration of unmeasured process execution time. The sampling pattern repeats itself for three temporal occurrences. A typical multi-vari chart would continue for more temporal occurrences, always until enough process data are captured to match the historical levels of variation known to exist in the process. Each temporal occurrence contains the measurements of three consecutive units. Each cycle should contain at least three consecutive units, but up to five or six may be necessary. Each unit consists of three measurements of the same process characteristic. As with the temporal occurrences, having up to five or six measurements is sometimes useful. Interpreting a multi-vari chart To determine which category of input variable drives the performance of your process output, all you have to do is graphically decide which of the three types of variation — positional, cyclical, or temporal — displays the greatest magnitude of variation in your multi-vari chart. You can compare the variation types by homing in on each one separately. The vertical range of the positional variation — indicated by the height of the gray boxes— graphically depicts the magnitude of the process variation stemming from positional input factors. The vertical range between the unit averages — indicated by the height of the gray boxes — graphically depicts the magnitude of variation coming from cyclical factors. The vertical range between the temporal averages — shown again by the height of the gray box — graphically highlights the magnitude of the variation coming from temporal factors. Temporal factors are those that only change their input value across larger gaps of time but not within single units and not between consecutive units. You can see that the vertical magnitude of the cyclical variation exceeds that for the positional or temporal categories. That result is the voice of the process telling you that the real root cause of your process performance is associated with some factor whose input value changes between production or creation of consecutive units. The multi-vari chart proves that all other factors that change input value within single units or change input value over longer times don’t exert a significant influence on the performance of the process.

Article / Updated 08-19-2022

The pressure of having to complete a project with little time and few resources often causes people to cut corners and ignore certain issues that can significantly affect a project's chances for success. Avoid the following common pitfalls and instead address the issues early in the project to help reduce their possible negative impacts: Framing vague project objectives: Project objectives are the results that must be achieved if the project is to be successful. The more specific the objectives, the easier it'll be for you to estimate the time and resources required to achieve them and the easier it'll be for you and your audiences to confirm they have been met.Be sure to include measures (the characteristics of an objective you'll use to decide if it has been achieved) and specifications (the values of the measures that you believe confirm that you have successfully achieved your objectives). Overlooking key audiences: Be sure to determine your project's drivers (those people who define what your project must achieve to be successful) and its supporters (the people who make it possible for you to accomplish your desired project's objectives). Important drivers who often get overlooked are the ultimate end users of your project's products. Failing to document assumptions: People almost always make assumptions regarding their projects; however, they often fail to write them down because they figure everyone else is making the same ones. Documenting your assumptions allows you to confirm that all people are operating under the same set of assumptions and reminds you periodically to check whether project assumptions have been confirmed and new ones have been made. Backing in to project schedules: Backing in to a project schedule entails trying to determine the time and resources you feel would enable you to achieve project success while ignoring the question of how likely it is that you'll be able to get the required amounts of time and resources.Instead of backing in, consider the time and resources that you realistically feel you would be able to secure and to explore different ways of using them to increase your chances of being able to successfully complete your project. Not getting key commitments in writing: Not putting commitments in writing increases the chances that what people intended to commit to was different from what you thought they did commit to. In addition to increasing the accuracy of communication, writing down commitments helps those who made them to remember them and encourages people to modify the written statements when necessary. Failing to keep the plan up-to-date: If a project is being run correctly, you and your team members should frequently consult the most current version of the project plan to confirm what each team member hast to do to produce the intended results. Not keeping the plan up-to-date means you have no reference explaining what people should be doing to successfully perform the required project work. It also suggests that adhering to the most recent version of the project plan isn't really that important, a belief that significantly reduces the chances of project success. Not having formal change control: Failing to follow a formal process for evaluating the effect of project changes increases the likelihood that important consequences of those requested changes will be overlooked when assessing the potential effects of those changes. In addition, it makes it more likely that some of the people who will be affected by the changes may not receive timely and accurate information about what those effects may be. Not communicating effectively: Problematic communications increase the chances that people will work with different information when performing project tasks, as well as decrease team morale and commitment to overall project success.

Cheat Sheet / Updated 03-10-2022

PRINCE2 is an essential project management method, helping users organise, manage and direct their projects to time and within budget. This Cheat Sheet presents you with a few tips and wrinkles to get the best from PRINCE2.

Cheat Sheet / Updated 02-25-2022

Project 2019, the most recent incarnation of Microsoft’s popular project management software, offers a tremendous wealth of functionality. Microsoft Project 2019 however, probably isn’t like any other software you’ve ever used, so mastering it can seem a daunting process. This Cheat Sheet provides you with tips and tricks for doing what you do every day as a project manager.

Cheat Sheet / Updated 02-22-2022

Successful organizations create projects that produce desired results in established time frames with assigned resources. As a result, businesses are increasingly driven to find project managers who can excel in this type of work environment. To get started in project management, you should understand the phases of a project’s life cycle, processes involved in project management, and the basic tasks you’re expected to perform.

Cheat Sheet / Updated 02-18-2022

To understand how to apply Lean in any organization, you should know the basics: the principles, the definitions of value and waste, how to lead effectively, and how to define and improve the value stream. You should also be aware of how a Lean leader thinks and acts.

Cheat Sheet / Updated 02-17-2022

Because of the ever-growing array of huge, complex, and technically challenging projects in today's world, effective project managers are in higher demand than ever before. People need the tools, techniques, and knowledge to handle their project management assignments, such as confirming a project's justification, developing project objectives and schedules, maintaining commitment for a project, holding people accountable, and avoiding common project pitfalls.

Cheat Sheet / Updated 02-14-2022

To apply Six Sigma to your business and produce the best results, you need to understand what Six Sigma is, the principles of Six Sigma, and the DMAIC problem-solving method. The correct tools and use of the Six Sigma scale and methods will keep your data dependable and reusable.