Asana for Android and iOS - dummies

Asana for Android and iOS

By Kacey Kroh, Abshier House, Abshier House

The Android and iOS versions of Asana launched in January 2015. The task management web app was created in mid-2008. Even though Asana has been around for nearly a decade, people really started to take notice of Asana with the inclusion of a mobile solution for both the Android and iOS operating systems.

Since the launch, both mobile versions are now a popular solution to task management and team collaboration; traffic to the newly updated web app has increased tenfold.

It has been reported that Asana is used in all countries across many industries, and now that a mobile version is available to Android and iOS, tens of thousands of teams are collaborating worldwide daily. That’s one long to-do list!

Using Asana on an Android device


To use Asana on your Android tablet or smartphone, simply follow these ten easy steps:

  1. Locate and download the application from the Google Play App Store.

  2. Once the application has installed on your device, launch it from your device’s home screen or application drawer.

  3. When the app is first launched, enter your credentials to log in or sign up with an email or Google account by tapping on the Sign Up button.

  4. At the app’s home screen you are presented with a layout similar to the Google Play Store including your tasks and projects as well as a few additional buttons.

  5. Tap the green + sign to add a task or project to your queue.

  6. Tap the three dashes in the top left corner to view all tasks and projects for you and your team members.

  7. If you’re a beginner. . . create a team by tapping the three dashes in the top left corner and then tapping the down arrow located just to the right of your name.

    A drop-down appears with an option to invite team members. Tap the words Invite Teammates and enter the emails of your other team members in the textboxes provided. An invite will be sent to the emails you entered, awaiting a confirmation from each new member.

  8. Tap the bell in the top right corner to access your inbox so you can access deadlines, statuses, discussions, and notifications.

  9. Tap the magnifying glass to search for a specific task, project, comments, or profiles.

  10. When finished, tap the three dashes → down arrow located to the right of your name → Log Out.

Keep in mind that since Asana for Android is a mobile application it will continually use data in the background, even when not in use. It is recommended that you log out after you are done using the Asana Android application to avoid any surprise data overage charges on your next cellular phone bill.

Using Asana on an iOS device


To use Asana on your iPhone, iPad, or iPod Touch, simply follow these ten easy steps:

  1. Locate and download the application from the Apple App Store.

  2. After the app installs, launch Asana from your iOS home screen.

  3. Upon initial launch, the app will ask for your credentials to log in. Enter your email and password to continue.

    Or, if you are a beginner, tap on the Sign Up button and create an account. You can create an account with a business domain or by using a personal email.

  4. You will now be presented with the Asana home screen, which mimics the Apple App Store layout. Here will be a list of your current tasks as well as due dates and descriptions.

  5. Tap the green + in the bottom right corner of the application to add a new task or project. Here, you will be presented with a window that shows options on how you wish to assign the new task.

    To create a new task you must choose one of three options:

    • For a project

    • For a teammate

    • For yourself

    Select the corresponding option, name the task, add a description, and tap Create.

  6. Tap the Home button to view all current tasks assigned to you.

  7. Tap the Projects button to view all active team projects.

  8. Tap the Search button to locate specific content.

  9. Tap the down arrow next to your name to view your list of teams (includes private tasks.)

  10. After you are finished using Asana, tap the down arrow next to your name → tap the Gear icon in the top right corner → tap the red Log Out button that appears at the bottom of the screen.

Keep in mind that Asana for iOS uses data in the background even when the app is not running, just like with the Android version. However, to disable the app from accessing mobile data, open the iOS settings app and tap on Cellular. Scroll down until you see the Asana app listed and toggle the data access switch to Off, You can toggle the access switch back to the On position as needed.

Unfortunately, Asana is currently only available to Android and iOS users. Talk of a Windows Phone Asana app is in the making, but no release date or details beyond that are available officially.