How to Draft a Resolution to Accept a Grant Award
A resolution is required to officially accept a grant award. Any agency with a board of directors (such as a nonprofit, school district, or hospital) or trustees or any government agency with a decision-making body (such as a city council, town board, or county board of supervisors) needs a resolution to apply for and accept grant funds after an official letter has been received announcing a forthcoming award.
Even if the funding source includes a check with the award announcement letter (foundations and corporations occasionally do so), government organizations need a formal resolution before the check is deposited.
The resolution should include the name of the agency receiving the grant funds, the name of the funding agency, the amount of the funding awarded, and the intended use of the funding. Here’s an example:
The What Do You Know Institute hereby resolves to accept $10,000 from the International Association of Advanced Braniacs for the 2014–2019 Five-Year Institutional Support Initiative. These funds shall be used exclusively for this project. Approved unanimously by the What Do You Know Institute’s board of directors on 4/2/2014.
Signed by Brighter Now, Founder and Executive Director, What Do You Know Institute
The funder absolutely needs to see the original signature on the resolution, so either mail the original resolution or e-mail a scan of the original resolution to the funding source. Be sure to keep a copy for your own files as well.