Attachments You Should Add to Your Grant Request - dummies

Attachments You Should Add to Your Grant Request

By Beverly A. Browning

Virtually all grant applications require a few standard attachments that provide additional information about the grant applicant organization. These attachments follow the grant or cooperative agreement narrative. The following list outlines some of the things you’ll likely attach to your grant request. Keep in mind that each funder has its own instructions on how to order these attachments, so the order here isn’t necessarily standard.

Funders are often very specific with regard to attachments. Many accept only the attachments they specifically list. If the funding source’s guidelines indicate that the funder accepts no attachments or that submitting any material besides the grant application results in the application not being reviewed, omit the standard attachments covered in this list:

  • Budget summary/cost summary: Fill in the blanks on a standard worksheet listing line items and expense amounts as required by the grant guidelines or directions.

  • Budget detail/budget narrative/cost justification: Write a detailed narrative on each proposed expense.

  • Up-to-date financial statement: Attach a copy of the grant applicant organization’s most recent financial statement. Whether audited or unaudited, the financial statement should explain any findings of concern.

  • Proof of tax-exempt status (if applicable): Proof is a copy of the grant applicant organization’s 501(c)(3) letter of nonprofit determination from the IRS, with the date on which a certifying agency recognized the status.

  • Board of directors with affiliations: This attachment lists the names and board positions of the organization’s governing body along with their position within the community (board of directors, city council members, village trustees, and so on). This document also should mention the lengths of their board terms and amount of time remaining to be served.

  • Letters of commitment: A letter of commitment comes from a partner organization and states that the partner is committed to providing leveraging assets to your grant-funded program when funded. Partner organizations can commit to providing cash, facilities, technical assistance, equipment, supplies and materials, or loaned staff. Ask for letters of commitment from affiliates early in the writing process, and include at least three such letters with all grant applications.

  • Annual report: Include an annual report (brochure, booklet, or newsletter).

  • Other documentation: Submit one-page summaries or complete résumés of key program personnel, as the funding source prefers. Also, if your organization has memorandums of agreement or memorandums of understanding signed by partner or collaborating agencies, attach these documents last.