Laptops For Dummies, 6th Edition
Book image
Explore Book Buy On Amazon

Here’s the cinchy part: After you have cloud storage set up on your laptop, synchronizing files is a snap: Simply copy the files you need to access to a cloud storage folder. Perhaps an example is in order?

You create a spreadsheet using the office computer. Save the spreadsheet in your OneDrive storage. In Excel, follow these steps:

  1. Click the File tab.

  2. Choose Save As on the left side of the windows.

  3. Choose OneDrive – Personal.

  4. Choose Documents from the list of recent folders.

    If you don’t see the list of recent folders, use the Save As dialog box to locate that folder.

  5. Use the Save As dialog box to name the file.

    Or use other controls to create a new folder (on cloud storage) and other Save As dialog box tasks.

  6. Click the Save button to save your document.

    Saving a document on OneDrive storage.
    Saving a document on OneDrive storage.

Because the file was saved on cloud storage, it’s synchronized with the Internet. Eventually, all your devices that use cloud storage will be able to access that file.

As an alternative, you can create the file anywhere on your laptop’s storage system. To synchronize, copy the file to a cloud storage folder. That’s all you need to do! Windows automatically synchronizes the file.

  • You can use any cloud storage folder on your laptop’s storage system, including Google Drive, Dropbox, and others. As long as the file is copied to a cloud storage folder, it’s synchronized.

  • The advantage of OneDrive is that it’s well-integrated to Microsoft Office. Still, you can browse to your Google Drive or Dropbox folders to synchronize files on those services.

  • Although creating a shortcut to a file works on your laptop, shortcuts copied to cloud storage do not work. Always copy the entire file to share it on cloud storage.

About This Article

This article is from the book:

About the book author:

Dan Gookin has been an author, editor, ghostwriter, and a public official. He's written more than a dozen Dummies books on technology, with a special focus on PCs, the Android operating system, and Microsoft products. And in 1991, he was the author of the very first Dummies book, DOS For Dummies, which started the whole enterprise.

This article can be found in the category: