Ways of Sharing Your Office 2013 Document - dummies

Ways of Sharing Your Office 2013 Document

By Faithe Wempen

If the people with whom you want to share your work are also Office 2013 users, sharing with them is easy. Just give them your data file. You can transfer a data file to someone else via a USB drive, a portable disc such as writeable CD or DVD, or an e-mail. Users of Office 2007 and 2010 can also work freely with your Office 2013 data files because the file formats are identical.

To share with people who don’t have Office 2007 or higher, you can save in other formats. Word (and the other Office apps) support a variety of saving formats, so you’re sure to find a format that bridges the distance between Office and the program that your recipient has to work with.

E-mailing your document to others

Some versions of Office include Microsoft Outlook, an e-mail, calendar, and contact management program. If you don’t have Outlook, you might have some other e-mail program, such as Outlook.com (Microsoft’s free online mail service), Windows Mail (which comes with Windows Vista and is available for free download for Windows 7), Outlook Express (which comes with Windows XP), or some non-Microsoft program such as Eudora.

When you send a document via e-mail from within Word, Word calls up your default e-mail application, whatever that may be. The steps in this book assume Outlook 2013 is your default e-mail application; your steps might be different if you have something else.

One way to distribute your work to others is to send it to them via e-mail. Your document piggybacks on an e-mail as an attachment. An attachment is a file that’s separate from the body of the e-mail, travelling along with the e-mail to its destination.

Sharing your document in other formats

If your intended recipients use earlier versions of Office or don’t have Office at all, you must save your work in another format before transferring the file to them. All the Office programs allow you to export your work in other formats, so you can transfer just about any data to just about any other application.

Printing Your Work

Another way to distribute your work is by printing it, provided you have access to a printer. You can do a quick print with the default settings, or you can specify a certain printer, number of copies, page range, and other settings.