The Office 2013 Save As Dialog Box - dummies

The Office 2013 Save As Dialog Box

By Faithe Wempen

Office 2013 uses the current Windows user’s SkyDrive as the default storage location. SkyDrive is a cloud-based online storage area hosted by Microsoft. Anyone who registers for the service, or who logs into Windows 8 with a Microsoft ID, is given a certain amount of free storage space, and can purchase more.

The cloud is a generic way of referring to secure, Internet-based storage and applications. For example, SkyDrive is Microsoft’s cloud-based storage area, and Office 365 is Microsoft’s cloud-based version of Office.

You can also save your files locally, where the default location is your Documents library, as it was with Office 2010. In Windows, each user has his own Documents folder (based on who is logged in to Windows at the moment).

New in Office 2013 applications, when you choose File→Save As, a dialog box doesn’t open immediately. Instead, a Save As screen in Backstage view opens, prompting you to choose an overall save location, whether it’s your SkyDrive, your computer, or some custom location you might have set up. (Refer to the figure.) Only after you make that choice and click Browse does the Save As dialog box appear.

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If you want the Save As dialog box to appear immediately when you choose File→Save As, open Backstage view and click Options. Then in the Options dialog box, click Save on the left and then mark the Don’t Show the Backstage When Opening or Saving Files check box.

To understand how to change save locations, you should first understand the concept of a file path. Files are organized into folders, and you can have folders inside folders. For example, you might have

  • A folder called Work

  • Within that folder, another folder called Job Search

  • Within that folder, a Word file called Resume.docx

The path for such a file would be

C:WorkJob SearchResume.docx

When you change the save location, you’re changing to a different path for the file. You do that by navigating through the file system via the Save As dialog box. The Save As dialog box provides several ways of navigating, so you can pick the one you like best.