How to Insert Hyperlinks into Your PowerPoint 2016 Presentation - dummies

How to Insert Hyperlinks into Your PowerPoint 2016 Presentation

By Doug Lowe

In PowerPoint 2016, a hyperlink is simply a bit of text or a graphic image that you can click when viewing a slide to summon another slide, another presentation, or perhaps some other type of document, such as a Word document or an Excel spreadsheet. The hyperlink may also lead to a page on the World Wide Web.

For example, suppose that you have a slide that contains a chart of sales trends. You can place a hyperlink on the slide that, if clicked during a slide show, summons another slide presenting the same data in the form of a table. That slide can in turn contain a hyperlink that, when clicked, summons an Excel spreadsheet that contains the detailed data on which the chart is based.

Another common use for hyperlinks is to create a table of contents for your presentation. You can create a slide — usually the first or second slide in the presentation — that contains links to other slides in the presentation. The table of contents slide may include a link to every slide in the presentation, but more likely, it contains links to selected slides. For example, if a presentation contains several sections of slides, the table of contents slide may contain links to the first slide in each section.

Hyperlinks are not limited to slides in the current presentation. Hyperlinks can lead to other presentations. When you use this kind of hyperlink, a person viewing the slide show clicks the hyperlink, and PowerPoint automatically loads the indicated presentation. The hyperlink can lead to the first slide in the presentation, or it can lead to a specific slide within the presentation.

A common use for this type of hyperlink is to create a menu of presentations that can be viewed. For example, suppose that you have created the following four presentations:

  • The Detrimental Effects of Pool

  • Case Studies in Communities Destroyed by Pool Halls

  • Marching Bands through the Ages

  • Understanding the Think System

You can easily create a slide that lists all four presentations and contains hyperlinks to them. The person viewing the slide show simply clicks a hyperlink, and off he or she goes to the appropriate presentation.

Here are a few additional thoughts to ponder concerning hyperlinks:

  • Hyperlinks aren’t limited to PowerPoint presentations. In PowerPoint, you can create a hyperlink that leads to other types of Microsoft Office documents, such as Word documents or Excel spreadsheets. When the person viewing the slide show clicks one of these hyperlinks, PowerPoint automatically runs Word or Excel to open the document or spreadsheet.

  • A hyperlink can also lead to a page on the World Wide Web. When the user clicks the hyperlink, PowerPoint runs Internet Explorer to connect to the Internet and displays the web page.

  • Hyperlinks work only when the presentation is shown in Slide Show View. You can click a hyperlink all you want while in Outline View or Slide Sorter View, and the only thing that happens is that your finger gets tired. Links are active when viewing the slide show. In Normal View, you can activate a link by right-clicking it and choosing Open Hyperlink.