How to Send Notes to Share Them in OneNote 2013

By James H. Russell

One of the simpler methods of sharing a note with OneNote 2013 is by sending it as a file to an e-mail recipient or even to Microsoft Word or your blog. To send the current note as a file, follow these steps:

  1. Open the note you want to share in OneNote 2013 and select the File tab.

  2. Click or tap Send and choose one of the following options:

    • E-Mail Page: Choosing this item opens a new e-mail in your default desktop e-mail application with the current note page in web formatting either in the body of the e-mail or as a .mht attachment, depending on your e-mail program. The file won’t be editable.

    • Send as Attachment: Select this option to attach a .one file (a OneNote 2013-2013 section file) to a new e-mail and to send the file in web formatting in the body of the e-mail and as a .mht attachment, depending on your e-mail program. The .one file is editable by recipients via whatever version of OneNote they have access to (at the very least OneNote web App).

    • Send as PDF: Choose this item to send a PDF version of the currently open note page via e-mail.

      To send multiple pages, you must send each one as an individual PDF. If you want to do so, send each one to your e-mail address, save and name the PDF files as necessary, and then ZIP and send them all together, rather than bombarding recipients with a slew of individual PDF files.

    • Send to Word: Word has a lot more formatting capabilities than OneNote, and if you want to start a Word document from the currently open note page, choose this item. You can always send the file back to Word after you format it so that it looks nicer in OneNote.

    • Send to Blog: Selecting this item allows you to open the current page in Word’s web view so that you can format and post the page using web formatting and then post it to your blog. Word will prompt you to register your blog, which you can do immediately or the first time you post. The formatting is compatible with major blog formats such as Blogger, WordPress, and more.