Reduce Infrastructure and Complexity with Office 365 - dummies

Reduce Infrastructure and Complexity with Office 365

By Ken Withee, Jennifer Reed

When you move to Office 365, you are removing the need for onsite infrastructure. The infrastructure required to run software grows exponentially as the organization adopts enterprise applications. Even a relatively modest set of servers needs a redundant power supply, multiple Internet connections, a backup plan, and a secure and fireproof location in which to reside.

As an organization grows, the amount of infrastructure required grows quickly until an entire team is dedicated to keeping the servers running 24 hours a day. The costs involved in purchasing, managing, and maintaining the infrastructure involved for enterprise class software can be downright daunting.

That is all taken care of by Microsoft. Without the need for all the servers and software required to run the software, you can focus on the more important issues affecting your business. In a nutshell, you are removing the burden of having on-site infrastructure but still achieve the competitive advantage that comes with using software, such as SharePoint, Lync, Office, and Exchange.

The Office 365 product includes Exchange, Lync, Office, and also SharePoint. There are probably a few souls out there who are absolute experts on all these technologies, but the fact is that to maintain such enterprise software, you need a fairly significant team.

Microsoft has made managing software systems easier by introducing products, such as Small Business Server, but the fact is that managing software is still a complicated endeavor. With Office 365, you remove that complexity by using a simple web interface to manage the various products.

Need to create a new SharePoint site collection? You do it from within the Office 365 interface. Need to create retention rules for e-mail? Again, the Office 365 management screens for Exchange are where you will find it. Microsoft engineers perform all the difficult responsibilities that go into keeping the lights blinking green on the servers. You just use the software in a way that best suits your business needs.