Advanced Functions of the PowerPoint Web App - dummies

Advanced Functions of the PowerPoint Web App

By Ken Withee, Jennifer Reed

Despite its reputation for “light editing only,” PowerPoint Web App is not intended to hamper your creativity or stop you from producing the best-ever sales pitch. When you’re on the run and need to spruce up your presentation with text formatting, SmartArt charts, or images, the web app does just fine.

In addition, the new Broadcast Slide Show feature in Office 2010 uses PowerPoint Web App to run a live presentation to audiences anywhere on their browser and even on smartphones.

Broadcast a PowerPoint Web App slide show

With broadband Internet access becoming part of your daily life, your ability to connect and collaborate efficiently with your colleagues has gotten a lot easier. The Office 2010 Broadcast Slide Show feature takes advantage of high-bandwidth networks to deliver almost full-fidelity slide shows for remote presenters and attendees.

In Office 365 where Office Web Apps is installed in a SharePoint environment, Broadcast Slide Show runs on the PowerPoint Web App technology. Being able to conduct ad hoc meetings and presentations with your colleagues, regardless of location, can mean savings for your business as you reduce the cost of travel, training, and conference services.

The process for broadcasting a slide show as outlined remains the same regardless of what service you use.

  1. The presenter starts the broadcast from his PowerPoint 2010 desktop application.

  2. The presenter is provided a URL that can be shared with others to connect to the slide show through the PowerPoint Web App.

  3. The attendee follows the URL provided by the presenter through IM or e-mail.

  4. The attendee sees the presentation on the browser in real time with transitions and animations synchronized with the presenter.

Adjust alignments, bullets, and numbered lists with the PowerPoint Web App

You will find alignment, bullets, and numbering commands on the Home tab under the Paragraph group. Don’t be alarmed when your bulleted or numbered list displays characters other than your template’s styles. As soon as you click outside of the content placeholder, the default formatting you saw while editing the text is replaced with your template’s style.

Two shortcut keys that may come in handy are the Tab and the Shift+Tab keys. The Tab key indents your list to the right and the Shift+Tab key indents your list to the left.

Add pictures and Smart Art graphics with the PowerPoint Web App

To add pictures to your presentation from the PowerPoint Web App, click the picture icon in an empty placeholder on your slide. You will be prompted to select a file from your hard drive. As soon as the picture is added to your slide, the Picture Tools Format tab displays, allowing you to further customize your picture.

You can also insert a picture through the Picture command on the Insert tab on the Ribbon.

To add a Smart Art graphic, click the Smart Art icon on an empty content placeholder and make your selection from the choices on the Ribbon. You can also add Smart Art graphics directly onto your slide through the Smart Art command on the Insert tab on the Ribbon.