Word 2011 for Mac: Making Identical Labels for a Mail Merge - dummies

Word 2011 for Mac: Making Identical Labels for a Mail Merge

By Geetesh Bajaj, James Gordon

In Office 2011 for Mac, you can create a blank Word document that will contain a set of identical labels for a mail merge in less than three minutes! Follow these steps and substitute your own paper size and the number of labels you want to fit on a sheet:

  1. In Word, choose Tools→Labels from the menu bar.

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  1. Enter an address and selection options in the Labels dialog.

    Here’s what you do:

    1. In the Address field in the upper left, type the name and address you want placed on each label.

      If you like, you can use an address from your Outlook contacts by clicking the small contacts icon to the right of the Address block to open a Contacts dialog that lets you pick a contact from your Outlook Address Book.

      You could also select the Use My Address check box to use your Me contact address in your Outlook Address Book.

    2. Click the Font button to open Word’s Font dialog to customize text formatting.

    3. Choose a label size from the Label Products pop-up menu.

      Hundreds of different sizes and preset labels from more than 14 different manufacturers are available.

    4. Click the New Label button to open the New Custom [laser or dot matrix] dialog, which allows you to create a completely customized label from scratch.

  2. Click the Options button to bring up the Label Options dialog.

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  3. Select the product from the Label Products pop-up menu, select the label number from the Product Number list, and then click OK.

    Really, 99 percent of the time, all you have to do is just look on the box of labels you have and select the brand and product number from the Label Products pop-up menu.

  4. Click OK to close the Labels dialog.

It’s that easy. Pretty cool, huh?

When printing labels, try printing on a sheet of plain paper first. Hold your test sheet up to the light with a sheet of blank labels behind it to see how everything lines up. You can adjust the margins by dragging them in the ruler, or click the Customize button in the Labels dialog to fine-tune everything so your labels line up perfectly.