How to Track Changes in Word 2011 for Mac

By Geetesh Bajaj, James Gordon

Office 2011 for Mac can keep track of the changes made to a Word document, who made them, and when the changes were made. But these changes aren’t tracked until you turn on the Track Changes feature in Word 2011 for Mac; then, you can send the document to others for edits, and their changes are tracked. Then they return the modified document to you. If you have multiple people taking a look at it, you can even see who made which change.

Before you turn on track changes and start sharing your document with everybody, all sharing participants must check their Word 2011 for Mac preferences to make sure that their names are known to Word. Check your own Word preferences to make sure your own information is accurate. Here’s how:

  1. Choose Word→Preferences from the menu bar.

  2. In the Personal Settings section, choose User Information.

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  3. At the top of the pane, verify that the First, Last, and Initials show your actual name.

    Fill in this information and make corrections as needed. No other fields in User Information need to be adjusted in order to use track changes.

  4. Click OK to save your changes and close the pane.

Sometimes IT departments clone Office installations, and everyone winds up with the same name or no name at all. Word can’t detect different users if two or more people have the same name in the User Information preferences.

So how do you turn on the Track Changes feature for a document? Click the Ribbon’s Review tab, find the Tracking group. Click the Track Changes button to toggle tracking on or off.

Here’s a second way to activate track changes in Word 2011 for Mac:

  1. Choose Tools→Track Changes→Highlight Changes.

  2. Make sure the last three check boxes are selected.

    You may prefer to check all four check boxes.

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  3. Click OK.