How to Replace Found Text in Word 2010

By Dan Gookin

You can quite easily in Word 2010 change every instance of one word in another word or phrase by using the Find and Replace command. How that makes the document read, of course, is anyone’s guess. You may opt to use the Find and Replace command:

1On the Home tab, click the Replace command button, found nestled in the Editing group on the far right side.

The Find and Replace dialog box appears. This place should be familiar if you’ve often used the Find command. After all, finding stuff is the first part of using Find and Replace.

2In the Find What box, type the text you want to find.

You want to replace this text with something else. So, if you’re finding misery and replacing it with company, type misery.

3Press the Tab key when you’re done typing.

The insertion pointer jumps to the Replace With box.

4In the Replace With box, type the text you want to use to replace the original text.

To continue the example, you type company here. If you don’t type anything in the Replace With box, Word replaces your text with nothing! It’s wanton destruction!

5Click the Find Next button.

At this point, the Replace command works just like the Find command: Word scours your document for the text you typed in the Find What dialog box.

6When that text is found, click the Replace button.

Word replaces the found text, highlighted onscreen, with the text typed in the Replace With box, then it immediately searches for the next instance of the text.

7Repeat Step 6 until the entire document has been searched.

8Click the Close button.

You’re done!