How to Lay Out a Word Document on the iPad

By Peter Weverka

Word for the iPad offers the Layout tab for laying out pages. Go to the Layout tab when you want to change the size, margins, and orientation of the pages in a document. The Layout tab also offers commands for numbering pages and creating headers and footers.

Determining the page margins

Page margins are the empty spaces along the top, bottom, right side, and left side of the page. Margins serve to frame the text on the page. As every college student knows, you can make a term paper longer by widening the margins. Wide margins leave less room for text and push text onto subsequent pages, making the term paper longer and making the student seem a little smarter than he or she really is.

Follow these steps to change page margins:

  1. Go to the Layout tab.

  2. Tap the Margins button.

  3. Choose an option on the drop‐down menu.

    The Mirrored option is for documents that will be bound and on which text will be printed on both sides of the page. The page margins on the binding side of the page are made wider to accommodate the binding.

Section breaks for layout changes

To lay out pages in different ways in a document, divide the document into sections. For example, to make page margins wider in the first four pages of a document, create a section for the first four pages and apply margin commands to the first section only. Layout commands in Word for the iPad apply to the entire document or, if the document is divided into sections, the section where the cursor is when you give a layout command.

Create a section by inserting a section break where you want the new section to begin. Section breaks occur at the top of pages. Follow these steps to insert a section break and create a new section:

  1. Place the cursor where you want the new section to start.

  2. Go to the Layout tab.

  3. Tap the Breaks button.

  4. Choose Next Page on the drop‐down menu.

Numbering the pages

It almost goes without saying, but a document more than a few pages long needs page numbers. Unless you number the pages, how can you put your document together again if you drop it on the sidewalk and the wind scatters the pages hither and yon?

Follow these steps to number the pages in a document:

  1. Go to the Insert tab.

  2. Tap the Page Numbers button.

    The Page Numbers drop‐down menu appears.

  3. Turn on Numbering.

    Choosing how to number the pages in Word for iPad.
    Choosing how to number the pages.
  4. Choose options to determine how the pages are numbered and what page numbers look like:

    Your choices are as follows:

    • Show # on First Page: Typically, the title page of a report isn’t numbered. Turn this option off to keep a page number from appearing on the first page.

    • Position: On the submenu, choose whether to put page numbers on the top or bottom of the page.

    • Alignment: On the submenu, choose where in the header or footer you want the page number to appear. The Inside and Outside options are for bound, two‐sided documents in which text is printed on both sides of the page. The Inside option places page numbers next to the binding; the Outside option places page numbers away from the binding.

    • Format: On the submenu, choose a format for numbering pages.

    To remove page numbers, return to the Page Numbers menu and turn off the Numbering option.

Creating headers and footers

A header is descriptive text along the top of the page; a footer is descriptive text along the bottom. Headers and footers identify the subject of a ­document, its author, which page is which, and other essential stuff. (To include page numbers in a header or footer, use the Page Numbers command.)

Follow these steps to enter (or edit) a header or footer on a document:

  1. On the Insert tab, tap the Header & Footer button.

    The Header & Footer drop‐down menu appears.

  2. Choose Edit Header or Edit Footer on the drop‐down menu.

    The Header pane or Footer pane opens. A fast way to open either pane is to double‐tap the header or footer.

  3. Enter (or edit) your header or footer.

    You can call on the formatting commands on the Home tab as you enter the text. For example, you can italicize or boldface text.

  4. Turn on the Different First Page option if you don’t want your header or footer to appear on the first page of your document or section.

    Typically, headers and footers don’t appear on the title page of reports and white papers.

  5. Tap the Close button.

    Entering a header in the Header pane.
    Entering a header in the Header pane.

To remove a header or footer, open the Header & Footer menu and choose Remove Header or Remove Footer.

The final option on the Header & Footer menu is for two‐sided documents. Choose this option to have a different header or footer on the left and right side of the page spread, the two pages that readers see when they lay a bound document flat on the table.