How to Compare Two Versions of the Same Word 2010 Document - dummies

How to Compare Two Versions of the Same Word 2010 Document

By Dan Gookin

You have the original copy of your Word 2010 document — the stuff you wrote. You also have the copy that Barbara, your editor, has worked on for a week or so. Both Word documents have different names, of course. Your job is to compare them to see exactly what’s been changed from the original. You actually don’t open the original document to start, believe it or not.

1Click the Review tab and, from the Compare group, choose Compare→Compare.

The Compare Documents dialog box shows up.

2Select the original document from the Original Document drop-down list.

If you can’t find the original document, click the wee folder icon to browse for it.

3Select the edited document from the Revised Document drop-down list.

Like with the original document, you can locate the revised one by clicking the folder icon to browse.

4Click OK.

Word compares the two documents and notes all changes. Then it displays a list of changes, the compared document with changes marked, plus the original and revised documents.

5If your screen doesn't display all the information it should, click the Compare button again and, from its menu, choose Show Source Documents→Show Both.

Look it over! Peruse the changes made to your pristine prose by the barbarian interlopers; use the Reviewing pane to witness each change individually.

6Click a change in the Reviewing pane if you want to see which part of your document was folded, spindled, or mutilated.

Each reviewer is given his or her own color on your screen. For example, the writer’s revision marks may appear in red, but had a second person reviewed the text, those comments would appear in a second color, and so on for other reviewers.

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