Customizing Numbered Lists in Word 2011 for Mac - dummies

Customizing Numbered Lists in Word 2011 for Mac

By Geetesh Bajaj, James Gordon

The numbered lists that you create in Word 2011 for Mac don’t need to look all the same. Customize numbered lists by using the Ribbon in Office 2011 for Mac. First, put the insertion cursor within a number level. To display number styles, click the small triangle to the right of the Numbered List button. It’s the one in the middle of the three buttons in the Paragraph group. This button displays the Numbered List gallery. Choose a number style from Recently Used Number Formats, the Numbering Library, or Document Number Formats.

Choosing the Define New Number Format option at the bottom of the Number style palette displays the Customize Numbered List dialog, which lets you customize number styles.


In the Number Format area of the dialog is a field that displays the current number format. You can replace what you see with a potential number candidate, such as a letter or number from your keyboard, and then choose Font to display the Format Font dialog to customize that letter or number.

In the Number Format area, you get these options:

  • Choose a style from the Number Style pop-up menu.

  • If you want the numbered list to start with a number other than 1 or the letter a, use the Start At spinner control or type in the input box to set the starting number for the list.

The Number Position area gives you a couple more options:

  • Choose Left, Centered, or Right from the pop-up menu to determine how the numbers are aligned.

  • Use the Aligned At spinner control or type in the input box to set the number position alignment.

You’re not out of options yet. Here are the Text Position options:

  • Select the Add Tab Stop At check box to add a tab stop at the position you specify using the spinner control.

  • Use the Indent At spinner control to set the indentation.