Create a Table of Authorities in Word 2011 for Mac - dummies

Create a Table of Authorities in Word 2011 for Mac

By Geetesh Bajaj, James Gordon

Creating a Table of Authorities in Word in Office 2011 for Mac is a two-stage process. First, you mark selected text to be indexed; then Word uses the marked text to create the table.

What is a table of authorities? If you’re an attorney, lawyer, paralegal, law student, or some other type of legal beagle, you’ll know that a table of authorities is a list of the references that appear in a legal document. The references can consist of rules, cases, statutes, and so on.

Marking text to include in the table of authorities

Follow these steps to mark text to include in the Table of Authorities:

  1. In Word, choose Insert→Index and Tables.

  2. Select the Table of Authorities tab.


    In this tab, you can choose from the following to play around with Preview:

    1. Formats: Lists format styles from which to choose.

    2. Use Passim: If one of the citations is referenced on five or more pages, you can display the word passim instead of displaying the actual page numbers by checking this check box.

    3. Keep Original Formatting: Select or deselect, and observe Preview.

    4. Tab Leader: Choose from the pop-up menu and observe Preview.

  3. Click the Mark Citation button to open the Mark Citation dialog.

    The Index and Tables dialog disappears and is replaced by the Mark Citation dialog. When this dialog is open, you can go back and forth between the dialog and the document.


  4. Click the Next Citation button.

    Word searches the document for anything that looks like a citation and then selects the likeliest character. If you want to mark the surrounding text as a citation, drag over it in the document to select it; otherwise, click the Next Citation button again to move on.

  5. Click anywhere on the Mark Citation dialog.

  6. Choose a category from the Category pop-up menu.

  7. Click the Mark button to mark the selected text.

  8. Click the Next Citation button to move to the next unmarked possible citation, or click Close to exit the Mark Citation dialog.

While in the Mark Citation dialog, you can click the Category button to display the Edit Category dialog. Here you can change the default category names that appear in the Category pop-up menu.


Building the table of authorities

After you finish marking the citations, follow these steps to create a Table of Authorities:

  1. Click in the document to set the insertion cursor at the place where you want the Table of Authorities to appear.

  2. In Word, choose Insert→Index and Tables and click the Table of Authorities tab.

  3. Select Formats, Category, and other options as desired.

  4. Click OK to create the Table of Authorities.