Sweet Tips for Office 2011 For Mac Users

By Bob LeVitus

Part of Office 2011 For Mac For Dummies Cheat Sheet

The first Microsoft Office tip deals with something we all do a lot: selecting text in documents. The second tip shows you how to supercharge Undo and Redo. And my last tip is a reminder to use the always-available contextual menu.

  • Hold down the Shift key to extend the selection contiguously; hold down the Command key to select non-contiguous words/sentences/paragraphs/cells/rows/columns.

  • All of the Office applications have virtually unlimited Undos (shortcut: Command+Z) and Redos (shortcut: Command+Y). That’s cool but the Undo and Redo icons in the Standard Toolbar of all of the applications (except Outlook) have pop-down menus that list all of the actions you can undo or redo.


  • Don’t forget the contextual menu, available by right (or Control) clicking on a word, cell, document, object, or almost anything else in a document. It usually contains commands that are only useful in the context of what you right (or Control) clicked, and can save you time and effort.