Saving Files in Office 2011 for Mac - dummies

By Geetesh Bajaj, James Gordon

Saving a file that you’re working on in Office 2011 for Mac is as easy as clicking the Save button on the Standard toolbar, pressing Command-S, or choosing File→Save. If your file has been saved previously, saving the file replaces the existing copy of the file with your updated version.

If your file has not already been saved, the Save As dialog opens automatically when you save your file. Save As lets you name your file and choose a location for saving. You can call up the Save As dialog anytime you’re working on a document to save it with a new name and/or location by choosing File→Save As.


A typical Save As dialog has the following options:

  • Icon view, List view, Column view: Displays directory files as icons (Icon view), as directory filenames in a list (List view), or as directory filenames in columns (Column view).

  • Shortcuts: Includes major directories and recent places.

  • Save As: Type a name for your file here.

    You can click the name of an existing file to automatically populate the Save As field to save time typing. You can then edit that name if you don’t want to overwrite the original file.

  • Expand/Shrink: Toggles between the full Save As dialog and a small version.

  • Search: Enter search criteria.

  • Resize: Drag the dividers to resize the panes. Double-click the resize handle to automatically resize the pane to the longest file name.

  • Forward/Back: For navigation within your directories.

  • Format: Click this pop-up menu to change the resulting saved file to a format that’s different from the default file format.

  • Description: Gives details about the selected file format.

  • Learn More About File Formats: Click this link to open Office Help.

  • Append File Extension: When selected, this option appends the correct file extension for the selected format. You should always select this option.

  • Options: Displays more options applicable to the selected format.

  • Compatibility Report: Runs Compatibility report in the Toolbox.

  • New Folder: Lets you create a new folder on the fly.

  • Save: Saves the file using the settings you chose in the Save As dialog.