Office 2011 for Mac: Sharing Toolbars and Menus - dummies

Office 2011 for Mac: Sharing Toolbars and Menus

By Geetesh Bajaj, James Gordon

After you’ve customized your Office 2011 toolbars and interface, you can share the customizations with other folks. However, make sure that you advise people that you’ve done this before you share your documents with them; otherwise, they might be surprised when they open your document and see a different toolbar or menu arrangement than what they’re used to.

Instead of saving your customizations just for your own computer, save them in the current document. Then, when your customized document is opened on another computer, your customized menus and toolbars will appear while that particular document is open.

To do this, follow these steps:

  1. From the menu bar, choose View→Toolbars→Customize Toolbars and Menus.

    The Customize Toolbars and Menus dialog appears.

  2. In the lower-left corner of the dialog, click the Save In pop-up menu. Choose from the currently opened document, other open file, or the default application template.

    * If you see the name of your file in this list, you can choose that option to save the customizations as part of this file.

    * If you see an option similar to Normal.dotm, that refers to the application default settings template in Microsoft Word.

    * If you see something like Document2, Presentation1, or similar, you haven’t saved the file you’re working on yet.

  3. Click OK.

If you want to have a collection of templates, each with its own customized toolbar and menus, make several documents and customize each one differently. Before you start your toolbar and menu customizations, change the Save In setting (as described in the preceding steps) to keep the customizations within the current document. When you’re done, choose File→Save As→Template. Save your document into the My Templates folder, and your customizations are available in the Templates Gallery. Remember that any documents you make from this sort of template carry your customized toolbars and menus with them wherever they go.