Navigating Toolbars in Office 2011 for Mac - dummies

Navigating Toolbars in Office 2011 for Mac

By Geetesh Bajaj, James Gordon

Standard toolbars in Office 2011 for Mac behave like some Web browser toolbars and are incorporated into the document window. By default, you encounter the Standard toolbar beneath the menu bar.

Here’s a look at the standard toolbar in Office 2011 for Mac and what you’ll find on it:


The first few controls aren’t really part of the Standard toolbar because they show up even if you hide this toolbar. However, we still cover them here:

  • Window Controls: The upper-left corner of each window contains the standard Close button (red), Minimize button (yellow), and the Zoom button (green).

  • Title: The title is also the filename associated with the window. In this sample, it’s called Document2.

  • Show/Hide button or toolbar: This button toggles the visibility of the toolbar on and off. Sooner or later, you may accidentally click this button and hide your toolbars. Click this button to restore your toolbars.

  • New, Templates, Open, and Save options: These icons to the extreme left of the Standard toolbar allow you to make new files, display the Word Document Gallery, and open files in Finder. It also allows you to save your files.

  • Print: This icon allows you to print some or all of your content to a connected physical printer, or in many cases a virtual printer driver that saves to PDF files.

  • Undo and Redo: These icons allow you to return to how your file was a few clicks ago, or redo something you just did.

  • More controls: If you resize the window to be smaller or customize a toolbar and put more controls onto it than can be easily displayed, a chevron appears at the right end of the toolbar. Click the chevron to display controls that don’t fit in the toolbar.

People who switch from Office 2007 or 2010 for Windows can think of the Standard toolbar as analogous to the Quick Access Toolbar (QAT) because it’s always available and can be customized to your needs. Folks who switch from Office 2003 and earlier for Windows are already familiar with the Standard toolbar.