Check Spelling and Grammar in Office 2011 for Mac - dummies

Check Spelling and Grammar in Office 2011 for Mac

By Geetesh Bajaj, James Gordon

Thankfully, Office 2011 for Mac can help you fix most spelling errors. Don’t let that make you think you don’t have to do any checking of your own, though, because even Microsoft Word’s advanced grammar checker can’t tell when to use there, they’re, or their.

A red squiggly line under the misspelled word indicates a spelling error. You can rectify such errors by right-clicking the word and then choosing the correct spelling from the resulting contextual menu. With the same procedure, you can also get help with grammar by Control-clicking or right-clicking words with green squiggly lines in Microsoft Word. Office also has AutoCorrect, which fixes spelling errors for you while you type.

Even with all the squiggles, you might accidently overlook an error. A good idea is to always run the spell and grammar checker before you share a document with someone. The most common way to fire up the spell and grammar checker differs depending upon the application you’re using:

  • In Word, use any of these methods:

    • Choose Tools→Spelling and Grammar.

    • Select some text or click a squiggle and then press Option+F7. Choose spelling or grammar from the contextual menu.

    • Click the book at the bottom of the window.

    Notice that Word has both spell and grammar checking, but other Office applications have only spell checking.

  • In Excel and PowerPoint, choose Tools→Spelling.

  • In Outlook, choose any of these methods:

    • Choose Edit→Spelling and Grammar→Show Spelling and Grammar, or press Command-Shift-semicolon.

    • Choose Edit→Spelling and Grammar→Check Document Now, or press Command-semicolon to advance to the next flagged mistake without using the dialog.

    • In the Message Compose window, select the Options tab of the Ribbon, and click the Spelling button to display the Spelling and Grammar dialog.