Google Apps For Dummies Cheat Sheet - dummies
Cheat Sheet

Google Apps For Dummies Cheat Sheet

From Google Apps For Dummies

By Ryan Teeter, Karl Barksdale

You can access Google Apps web-based, low-cost (or free!) office productivity tools from any computer with an Internet connection. To get started, see the Google Apps addresses you’re most likely to use, some shortcuts you can use in both Google Docs and other Google applications, and where to go for help when you have questions.

Google Apps Addresses

The following table shows you the default address and the Apps address for the most common Google Apps, the Start Page, Gmail, Google’s Calendar, Google Docs, and the Dashboard.

App Default Address Google Apps Address
Start Page
Dashboard N/A

Getting Help in Google Apps

If you get stumped while using a Google App, help is just a click away. The following are the best places to start looking for answers to your questions about using Google.

Google Keyboard Shortcuts

To use Google Apps shortcut keys, simply press the letter on the keyboard. Unless indicated in the following table, you don’t need to use the Ctrl (or Apple’s Command) key with them. If a shortcut key doesn’t work, try pressing the Esc key first.

Gmail Keyboard Shortcuts
Function Keystroke
Compose C
Compose in a new window Shift+C
Search /
Move to a newer conversation K
Move to an older conversation J
Next message N
Previous message P
Open, expand, or collapse a message O or Enter
Return to conversation list U
Archive Y
Mute M
Select conversation X
Star a message or conversation S
Report spam !
Reply R
Reply all A
Forward F
Save draft Ctrl+S
Delete #
Google Calendar Keyboard Shortcuts
Function Keystroke
Create event C
Search /
Previous date range P
Next date range N
Jump to today T
Day view D
Customized view X
Week view W
Month view M
Agenda view A
Quick Add Q
Back to Calendar Esc
Save an event Alt+S

Google Docs Shortcut Keys

Google knows that keyboard shortcuts make your life easier. The following keyboard shortcuts work in some or all of the Google Docs Apps. In the table’s Works In column, D=Docs, S=Spreadsheets, P=Presentations.

Function Keystroke Works In
Save Ctrl+S D, S, P
Bold Ctrl+B D, S, P
Italics Ctrl+I D, S, P
Underline Ctrl+U D, S, P
Cut Ctrl+X D, S, P
Copy Ctrl+C D, S, P
Paste Ctrl+V D, S, P
Redo Ctrl+Y D, S
Undo Ctrl+Z D, S
Move to previous cell in table or row Shift+Tab D, S
Move to next cell in table or row Tab D, S
Select all Ctrl+A D
Center align Ctrl+E D
Right align Ctrl+R D
Left align Ctrl+L D
Full justify Ctrl+J D
Insert link Ctrl+K D
Insert comment Ctrl+M D
Bulleted list Ctrl+Shift+L D
Header style 1/2/3 Ctrl+1/Ctrl+2/Ctrl+3 D
Go to last cell in data region Ctrl+End S
Go to first cell in data region Ctrl+Home S
Go to left- or right-most cell in data region (current
Ctrl+left arrow or Ctrl+ right arrow S
Go to top- or bottom-most cell in data region (current
Ctrl+ up arrow or Ctrl+ down arrow S
Edit active cell F2 S
Move to previous cell in column Shift+Enter S
Extend the selection up/down one screen Shift+Page Up/Shift+Page Down S
Select entire column Ctrl+spacebar S
Select entire row Shift+spacebar S
Manual select Shift+ up arrow, down arrow, left arrow, or right arrow S
Insert new slide Ctrl+M P
Move down one slide Page Down P
Move up one slide Page Up P
View full-screen F11 P
Next slide Right arrow P
Previous slide Left arrow P
End show Esc P