How to Add Calendar Entries on Your iPad - dummies

How to Add Calendar Entries on Your iPad

By Edward C. Baig, Bob LeVitus

The iPad Calendar app makes it easy to add appointments directly to your iPad calendar. Just tap the Calendar app on your Home screen and follow these steps:

  1. Tap the plus sign (+) in the lower-right corner of the screen.

    The Add Event screen appears along with the virtual keyboard.


    If you use a Bluetooth keyboard, that pesky virtual keyboard stays out of your way so that you see more of whatever is on the screen.

  2. Tap the Title and Location fields and finger-type as much (or as little) information as you feel is necessary.

    If you don’t type a title, your event will be called New Event; the Location field is optional.

  3. Set the time for the entry by tapping the Starts/Ends fields and then proceeding as follows:

    If your calendar entry has a start time or end time (or both):

    1. In the Start & End screen that appears, choose when the event starts and ends.


      Use your finger to roll separate wheels for the date, hour, and minute (in five-minute intervals) and to specify AM or PM.

    2. Tap Done when you’re finished.

    If you’re entering a birthday or another all-day milestone:

    1. Tap the All-Day button so that On (rather than Off) displays.

    2. Tap Done.

    Because the time isn’t relevant for an all-day entry, note that the bottom half of the screen now has wheels for just the month, day, and year, and not hours and minutes.

  4. (Optional) If you’re setting up a recurring entry, such as an anniversary, tap the Repeat button, tap to indicate how often the event in question recurs, and then tap Done.

    The options are Every Day, Every Week, Every 2 Weeks, Every Month, and Every Year.

  5. (Optional) If you want to invite others to this event, tap Invitees.

    This option sends an invitation to the event to everyone you specify. Either type an e-mail address or tap the plus-sign-in-a-blue-circle button to select invitees from your contacts. You can add as many as you like; when you’re done, tap Done. Your invitation e-mails are sent immediately.

    The invitees receive a nifty invitation, which lets them Accept, Decline, or say Maybe.


    Attendees can also tap the blue See Replies link to see who has responded to this event. Finally, the message includes an .ics file, which will add this event to your iCal or Outlook calendar.

  6. (Optional) If you want to set a reminder or alert for the entry, tap Alert, tap a time, and then tap Done.

    Alerts can be set to arrive on the actual date of an event, 2 days before, 1 day before, 2 hours before, 1 hour before, 30 minutes before, 15 minutes before, or 5 minutes before. When the appointment time rolls around, you hear a sound and see a message. Tap View Event to check out the details of the appointment or tap Close to close the reminder.


    If you’re the kind of person who needs an extra nudge, set another reminder by tapping the Second Alert field, which appears only after you’ve set one alert.

  7. Tap Calendar to assign the entry to a particular calendar, and then tap the calendar you have in mind (Home or Work, for example), assuming that you have multiple calendars. Then tap Done.

  8. (Optional) If you want your Calendar to display this time as Free (it’s displayed as Busy by default), tap Availability and then tap Free.

  9. (Optional) If you want to enter a website URL or type some notes about the appointment or event, tap URL or Notes and type your URL or note on the virtual keyboard.

  10. When everything looks okay, tap Done.