Helpful iWork Tips - dummies

By Nancy C. Muir

iWork comes free when you purchase an iOS 8 device such as iPad Air 2. The following tips can make time with these apps more productive. Here are some pieces of advice to ease your way; most of this information works for all three iWork apps.

Templates. Though there aren’t a wealth of templates in iWork 2.5.1, they are still some of the best out there. Use templates to get a jumpstart on design and blow those PowerPoint users’ presentations out of the water. You can go to sites such as and to get additional templates to make your documents look even more unique.

Getting Help. The Help feature in iWork is pretty darn helpful. Tap the Help icon in the upper-right corner of the app screen, and balloons appear in various spots to point out what you can do by tapping a particular button or icon. One of those balloons labeled Learn More about using XX (where XX is the app you have open) offers more Help topics; tap it to open a help window.

iCloud for Document Management. If you use Pages for iCloud, your iPad will automatically store your documents online. You can access them from any of your iOS devices or a Mac. You can even edit documents in your browser with Pages, Numbers, or Keynote for iCloud. Use iCloud in Settings and after entering your ID, tap iCloud Drive and then tap any of the iWork apps in the list that appears to turn them on.

Password Protect Documents. Some documents are more private than others. If you create one that you want to keep secure, you can set up a password for individual iWork documents. To do so, with the document open, tap the Tools button and then tap Set Password. Type in your password and confirm it, along with a hint to help you if you have a memory lapse.

Organize Documents in Folders. If you’ve created quite a few documents — for example, a slew of Keynote presentations or dozens of spreadsheets in Numbers — and are organizationally challenged, consider creating folders to keep them in order. In Keynote, for example, just tap Presentations to go to the Presentations view; then tap Edit. You then simply drag one presentation onto another presentation to store them together in a folder. Enter a name for the folder and then tap Done. Repeat this procedure to place as many presentations as you like in that folder or create additional folders.