Altering Email Account Settings on Your iPad - dummies

Altering Email Account Settings on Your iPad

By Edward C. Baig, Bob LeVitus

There is a group of email settings on your iPad that deals with your email accounts. You most likely will never need most of these settings, but you should know where they are, just in case. So here they are, whether you need ‘em or not:

  • To stop using an email account: Tap the Settings icon on the Home screen; tap Mail, Contacts, Calendars → Account Name and flip the switch so that Mail is turned off. As a reminder, when Mail is on, you see green by the Mail switch. Otherwise, the switch is gray.

    This setting doesn’t delete the account; it only hides it from view and stops it from sending or checking email until you turn it on again. (You can repeat this step to turn off calendars, contacts, reminders, and notes in a given account.)

  • To delete an email account: Tap the Settings icon on the Home screen; tap Mail, Contacts, Calendars → Account Name → Delete Account → Delete. Tap Cancel if you change your mind and don’t want your account blown away, or tap Delete to proceed.

    Deleting an email account will also remove calendar entries, contact names, and notes from the given account.

You can find still more advanced Mail settings, reached the same way: Tap the Settings icon on the Home screen; tap Mail, Contacts, Calendars; and then tap the name of the account with which you want to work.

The settings you see under Advanced (sometimes shown as Advanced Settings under a specific email account) and how they appear vary by account. This list describes some of the settings you might see:

  • To specify how long until deleted messages are removed permanently from your iPad: Tap Advanced → Mail →  Advanced →  Remove. In iCloud Mail, your choices are Never, After One Day, After One Week, and After One Month. Tap the choice you prefer. Other mail accounts may give you different time frame options or not present this setting at all.

  • To choose whether drafts, sent messages, archived, and deleted messages are stored on your iPad or on your mail server: Tap Advanced and then choose the setting under Mailbox Behaviors Stored on My iPad or Stored on the Server. You can decide for drafts, sent messages, and trash.

    If you choose to store any or all of them on the server, you can’t see them unless you have an Internet connection (Wi-Fi or cellular). If you choose to store them on your iPad, they’re always available, even if you don’t have Internet access. Under Mailbox Behaviors, in certain circumstances, you also get to determine whether to delete or archive discarded messages.

    You don’t want to change the next two items unless you know exactly what you’re doing and why. If you’re having problems with sending or receiving mail, start by contacting your ISP (Internet service provider), email provider, or corporate IT person or tech department. Then change these settings only if they tell you to. Again, these settings and exactly where and how they appear vary by account.

  • To reconfigure mail server settings: In the Incoming Mail Server or Outgoing Mail Server section of the account settings screen, tap Host Name, User Name, or Password and make your changes.

  • To adjust Use SSL, Authentication, IMAP Path Settings, or Server Port: Tap Advanced and then tap the appropriate item and make the necessary changes.

And that, as they say in baseball, retires the side. You’re now fully qualified to set up email accounts and send and receive email on your iPad.