Print Envelopes from a Windows PC - dummies

By Dan Gookin

Most printers have an envelope slot, feeder, or tray. The better printers even let you stack up envelopes for mass mailings. Finding the tray is the first step in printing an envelope. The second step is to ensure that the envelope is properly oriented.

If the printer has icons for envelope orientation, heed them. When the printer lacks icons, print a sample envelope and see where the address shows up. This trick helps you determine how to orient the envelope, though you may have to complete one or two more sample runs before you get the orientation just right.

After working through envelope orientation, your next task is getting your software to print an envelope. It’s not as difficult as it sounds: An envelope is merely a sheet of paper; one of a specific size. Use the Page Setup dialog box to choose the envelope size from the list of paper sizes. Ta-da! Just format the envelope “document” accordingly and then print.

  • High-end printers often feature an envelope-feeder option, which allows a massive number of envelopes to be shot through the printer at a time.

  • Some applications feature an Envelope command, which can be used to print a single envelope or more. In Microsoft Word, use the Envelopes button in the Create area on the Mailings tab. (In older versions of Word, you use the Tools→Envelopes and Labels command and click the Envelopes tab in the dialog box.)

  • Those peel-and-close envelopes work best in a laser printer. Because a laser printer uses heat to fuse the toner to the paper, the heat can also seal an empty envelope.