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Published:
October 23, 2018

Word 2019 For Dummies

Overview

The bestselling beginner’s guide to Microsoft Word 

Whether you've used older versions of this popular program or have never processed a single word, this hands-on guide gets you going with the latest version of Microsoft Word. In no time, you'll begin editing, formatting, proofing, and dressing up your Word documents like a pro.  

In this leading book about the world’s number one word processing application, Dan Gookin talks about using Microsoft Word in friendly, easy-to-follow terms. Focusing on the needs of the beginning Word user, it provides everything you need to know about Word—without any painful jargon.

  • Covers the new and improved features found in the latest version of Word
  • Create your own templates
  • Explains why you can’t always trust the spell checker
  • Offers little-known keyboard shortcuts

If you’re new to Word and want to spend more time on your actual work rather than figuring out how to make it work for you, this new edition of Word X For Dummies has you covered.

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About The Author

Dan Gookin (Coeur d'Alene, Idaho) wrote the first-ever For Dummies book, DOS For Dummies. The author of several bestsellers, including all previous editions of Word For Dummies, Dan has written books that have been translated into 32 languages with more than 11 million copies in print.

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word 2019 for dummies

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Articles from
the book

Some of Microsoft Word's features are more relevant to the topics of desktop publishing or graphics than to word processing. These tasks are done far better by using other software, but Word doesn’t stop there with its unique and weird features. Welcome to the Twilight Zone, Word edition. Equations in Microsoft Word Microsoft must recognize that a vast majority of Word users hold degrees in astrophysics and quantum mechanics.
When it comes down to it, just about everything Microsoft Word 2019 does can be considered a cool trick. I still marvel at how word-wrap works and how you can change margins after a document is written and all the text quickly jiggles into place. Side-to-Side Page Movement in Microsoft Word In Print Layout view, you can arrange the document window to display pages side-to-side, as illustrated.
You need not put up with those annoying things that Word 2019 does — those Microsoft Word features you might dislike but tolerate simply because no one has told you how to turn them off. Until now. Bye-Bye, Start Screen You might prefer to see a blank page when you start Word, not a screen full of options. The Word Start screen can easily be disabled.
Behold Word 2019’s screen. You see the promise of a new document and a bewildering number of buttons and gizmos. Here are the important elements that you will most likely need to remember:
Good writers use an outline to organize their thoughts. Back in the old days, an outline would dwell on a stack of 3-by-5 cards. Today, an outline is a Word document, which makes it easier to not confuse your outline with grandma’s recipes.Word’s Outline view presents a document in a unique way. It takes advantage of Word’s heading styles to help you group and organize thoughts, ideas, or plotlines in a hierarchical fashion.
With few exceptions, time travelers are the only ones who bother asking for the current year. Otherwise, people merely want to know the month and day or just the day of the week. Word understands those people (but not time travelers), so it offers a slate of tools and tricks to insert date-and-time information into a document.
The door to Word’s graphical closet is found on the Insert tab. The command buttons nestled in the Illustrations group place various graphical goobers into the text. Here’s how the process works for pictures and graphical images: Click the mouse at the spot in the text where you desire the image to appear.
Most document changes are made sequentially: You write something, save, and then someone else works on the document. If that chaos isn’t enough for you, Word allows you to invite people to edit a document while you’re working on it. This collaboration feature is called Sharing, probably because a better name wasn’t available or Microsoft was pressed for time.
Back in the old days, you could seriously mess with how the Microsoft Word window looked. You could add toolbars, remove toolbars, modify toolbars, create your own toolbars, and generally use the word toolbars over and over again until it lost its meaning. Today, Word isn’t quite as flexible as it once was, but you’re still allowed to customize a toolbar.
Perhaps the least aggressive method of collaboration in Microsoft Word is to add a comment to a document’s text. In olden times, you would scrawl your remarks by using a different text color or ALL CAPS or by surrounding your observations with triple curly brackets. Instead of using such awkward and silly methods, consider clicking the Review tab and being prepared to use some tools abiding in the Comments group.
To fully flex Word’s border bravado, summon the Borders and Shading dialog box: Click the Home tab. In the Paragraph group, click the triangle by the Borders button to display the Borders menu. Choose the Borders and Shading command. The Borders and Shading dialog box appears, as shown. The Borders and Shading dialog box.
All good writers should enjoy feedback. Still, I’d like to know what’s been done to my text, not only to see the effect but also to learn something. Word’s revision-tracking tools make such a review possible. How to compare two versions of a Microsoft Word document You have the original copy of your document — the stuff you wrote.
The first novel I wrote (and never published, of course) was several hundred pages long. It was saved as a single document. Word documents can be any length, but putting everything into one document can be impractical. Editing, copying and pasting, searching and replacing, and all other word processing operations become less efficient the larger the document grows.
Word begrudgingly recognizes that it’s not the only word processor and that its document file type isn’t the only one. As such, the program condescends to allow for the accommodation of lesser, mortal document formats. This feature allows you to read and edit non-Word documents as well as share documents with non-Word users, who aim to be blessed by Word’s beneficence.
A border in Microsoft Word 2019 is a paragraph-level format. Yes, it’s a line. People call it a line. But as a paragraph format, a border is coupled to a paragraph on the top, bottom, left, or right or some combination thereof. The line can be thick, thin, doubled, tripled, dashed, or painted in a variety of colors.
Microsoft Word 2019’s Ribbon presents tabs that you can click to reveal groups of helpful icons. These icons represent command buttons, input boxes, and menus that are helpful when navigating through a Word document.
Word lets you add dynamic elements to a document. Unlike the text you normally compose, dynamic text changes to reflect a number of factors. To add these dynamic elements to a document, you use a Word feature called fields. Word's dynamic field feature Word’s dynamic field feature is part of the Quick Parts tools.
Word has been pretty awesome for quite a few versions now. It’s arguably the best and most complete word processing application in the world. Each time a new version of Word comes out, I wonder “What else could they possibly add to it?” Well Microsoft has come up with several interesting features in Word 2019 that you probably didn’t know you needed but that you won’t want to live without going forward.
Word 2019 has many keyboard commands to offer you. Whether you use a computer with a honking 105-key keyboard or a tablet with no keyboard, word processing remains a keyboard-bound activity. The following tables show how to access Microsoft Word 2019’s commands and functions.Here are all of the options you can utilize for cursor movement.
Here’s a short list of the most helpful Microsoft Word 2019 tricks that may come in handy for your word-processing needs. Keep these suggestions in mind when you compose a new document: Press Ctrl+Enter to start a new page. This key combination inserts a hard page break, which forces a new page automatically. Press Shift+Enter to insert a soft return.
Some key combinations insert characters into your Word 2019 document. If you find these characters useful in your day-to-day typing duties, you may want to consider using their keyboard shortcuts: Symbol Name Symbol Keys to Press Euro € Ctrl+Alt+E Trademark ™ Ctrl+Alt+T Copyright © Ctrl+Alt+C Registered ® Ctr
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