Excel’s Print Titles enable you to print particular row and column headings on each page of the report. Print titles are important in multi-page reports where the columns and rows of related data spill over to other pages that no longer show the row and column headings on the first page.
Don’t confuse print titles with the header of a report. Even though both are printed on each page, header information prints in the top margin of the report; print titles always appear in the body of the report — at the top, in the case of rows used as print titles, and on the left, in the case of columns.
To designate rows and/or columns as the print titles for a report, follow these steps:
Click the Print Titles button on the Ribbon’s Page Layout tab or press Alt+PI.
The Page Setup dialog box appears with the Sheet tab selected.
To designate worksheet rows as print titles, go to Step 2. To designate worksheet columns as print titles, go to Step 3.
Select the Rows to Repeat at Top text box and then drag through the rows with information you want to appear at the top of each page in the worksheet below.
If necessary, reduce the Page Setup dialog box to just the Rows to Repeat at Top text box by clicking the text box’s Collapse/Expand button.
Note that Excel indicates the print-title rows in the worksheet by placing a dotted line (that moves like a marquee) on the border between the titles and the information in the body of the report.
Select the Columns to Repeat at Left text box and then drag through the range of columns with the information you want to appear at the left edge of each page of the printed report in the worksheet below.
If necessary, reduce the Page Setup dialog box to just the Columns to Repeat at Left text box by clicking its Collapse/Expand button.
Note that Excel indicates the print-title columns in the worksheet by placing a dotted line (that moves like a marquee) on the border between the titles and the information in the body of the report.
Click OK or press Enter to close the Page Setup dialog box or click the Print Preview button to preview the page titles in the Print Preview pane on the Print screen.
After you close the Page Setup dialog box, the dotted line showing the border of the row and/or column titles disappears from the worksheet.