Meeting and Event Planning For Dummies
Book image
Explore Book Buy On Amazon

Make your boss happy by knowing your budget before you start planning your business meeting or event, and then stick to it. Follow these tips to help you control costs:

  • Avoid surprises when renting a facility or working with vendors by getting all agreements in writing.

  • Build a 10 percent contingency into your budget to accommodate unexpected expenses.

  • Check all invoices against written quotations.

  • Question all charges that don't seem to compute.

  • Limit the number of people authorized to charge items to your master account at the facility.

  • Review hotel accounts daily to avoid major surprises on the final bill.

  • Don't sign off on any bills until you are totally satisfied.

  • Keep an eye on hidden expenses such as overnight shipping, taxes, or overtime charges.

  • Watch out for currency conversions when planning meetings overseas.

About This Article

This article is from the book:

About the book author:

Susan Friedmann is President of The Tradeshow Coach, which works with national and international exhibitors planning trade shows and special events.

This article can be found in the category: