How to Use the Word 2010 Clipboard

By Dan Gookin

When you cut or copy a block of text in Word 2010, the block is placed into a storage area known as the Clipboard. In Word, the Clipboard can hold more than one thing at time. You can copy, copy, copy and then use the special Clipboard pane to selectively paste text back into your document. The technique is called collect and paste:

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1Click the dialog box launcher in the lower-right corner of the Clipboard group on the Home tab, right next to the word Clipboard.

The Clipboard pane then appears in the writing area of the Word window. The scrolling list contains the last several items you copied, not only from Word but perhaps from other programs, as well.

2Position the insertion pointer in your document where you want to paste the text.

Otherwise, text from the Clipboard gets pasted wherever the pointer happens to be.

3In the Clipboard pane, simply click the mouse on the chunk of text that you want to paste into your document.

The text is copied from the Clipboard and inserted into your document at the insertion pointer’s location, just as though you typed it yourself.

Alternatively, you can click the Paste All button to paste every item from the Clipboard into your document.

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4To remove a single item from Word’s Clipboard, point the mouse at that item and click the downward-pointing triangle to the right of the item.

A shortcut menu opens.

5Select Delete from the menu.

That lone item is zapped from the Clipboard.

6To whack all items on the Clipboard, click the Clear All button at the top of the Clipboard task pane.

You can’t undo any clearing or deleting that’s done in the Clipboard task pane.