Running a successful small meeting takes time and planning. Use this checklist to stay on top of the details. For explanations of each of these points, refer to the e-book Running a Great Meeting In A Day For Dummies.
Decide on the purpose of the meeting (the meeting objective).
Know exactly what the meeting needs to accomplish.
Determine whether the meeting is really necessary.
Outline specific agenda items.
Decide what message(s) needs to be communicated.
Decide how you want people to feel when they leave.
Choose the right meeting location.
Determine out how long the meeting will last.
Put together a written agenda.
Invite only the people who need to be there.
Let participants know what they need to bring.
Set a date for when the agenda should be sent out to participants.
Find out about any special needs.
Check on what specific materials and equipment are needed.
Choose what refreshments and snacks are necessary.
Stick to the agenda during the meeting.
Assign participants specific roles during the meeting.
Evaluate the meeting after it’s over.Credit: Illustration © iStockphoto.com/Onur Döngel