How to Generate an E-Mail Shortcut in Windows Vista
Say you have to e-mail a status report to the same people every day. Instead of creating a new e-mail from scratch each time, you can generate an e-mail shortcut in Windows Vista that, when double-clicked, starts your e-mail program (Outlook, Windows Mail, or some other client) and creates a new message ready for you to fill out and send.
Right-click any empty spot on the desktop and choose New→Shortcut.
Windows responds with the Create Shortcut Wizard.
In the Type the Location of the Item box, you need to type mailto: then add the e-mail recipient’s address.
It is very important to include the mailto: command. For example, mailto:Woody@AskWoody.com
Enter the subject of the e-mail by typing ?subject= then adding a one-word subject.
To get around a bug in the Create Shortcut Wizard, you need to use only one word for the subject.
Click Next and type a name for the shortcut.
For example, you could use Status Report Message.
The shortcut icon appears on your desktop.
Double-click the new icon.
Your e-mail editor kicks in, creating a new e-mail message in your default e-mail program to the person whose information you entered in Step 2. In this case, Outlook 2007 is installed and Word 2007 appears as the default e-mail editor.
X out of the new e-mail message.
No, you don’t want to keep the draft.
In addition to individual e-mail addresses, you can create a mailto: shortcut that sends a message to all the members of an Outlook Distribution List. To do so, follow the steps, but instead of entering a single e-mail address, use the name of the group. For example, if you have a Distribution List called DepartmentHeads, create a shortcut that says mailto:DepartmentHeads.