How to Determine Nonpersonnel Resource Needs

In addition to personnel, your project may require a variety of other important resources (such as furniture, fixtures, equipment, raw materials, and information). Plan for these nonpersonnel resources the same way you plan to meet your personnel requirements. As part of your plan, develop the following:

1

A nonpersonnel resources matrix

A nonpersonnel resources matrix displays the following information for every lowest-level component (or work package) in your project Work Breakdown Structure, or WBS:

The nonpersonnel resources needed to perform the activities that comprise the work package. (For example, the figure shows that you need computers, copiers, and use of a test laboratory to complete the three listed work packages.)

The required amount of each resource. (For example, the figure suggests that you need 40 hours of computer time and 32 hours of the test laboratory to create a device.)

2

Nonpersonnel usage charts

To estimate the amount of each resource you need, examine the nature of the task and the capacity of the resource. Ensuring that nonpersonnel resources are available when needed requires that you specify the times that you plan to use them. You can display this information in separate usage charts for each resource.

This computer usage chart depicts the amount of computer time each task requires during each week of your project. For example, the chart indicates that Task 1.2.1 requires six hours of computer time in week 1, four hours in week 2, six hours in week 3, and eight hours in each of weeks 4 and 5. You’d prepare similar charts for required copier time and use of the test lab.

3

A nonpersonnel summary usage chart

Finally, you display the total amount of each nonpersonnel resource you require during each week of your project in a nonpersonnel summary usage chart. The information in this chart is taken from the weekly totals in the individual usage charts for each nonpersonnel resource.

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