Make your boss happy by knowing your budget before you start planning your business meeting or event, and then stick to it. Follow these tips to help you control costs:

  • Avoid surprises when renting a facility or working with vendors by getting all agreements in writing.

  • Build a 10 percent contingency into your budget to accommodate unexpected expenses.

  • Check all invoices against written quotations.

  • Question all charges that don't seem to compute.

  • Limit the number of people authorized to charge items to your master account at the facility.

  • Review hotel accounts daily to avoid major surprises on the final bill.

  • Don't sign off on any bills until you are totally satisfied.

  • Keep an eye on hidden expenses such as overnight shipping, taxes, or overtime charges.

  • Watch out for currency conversions when planning meetings overseas.