How to Compose Your Grant Application's Management Plan
8 of 9 in Series: The Essentials of Constructing Your Grant Application
The management plan of your grant application tells the grant reviewer who’s accountable to whom. It clearly shows where the buck stops when questions arise from the funder. In your management plan, the funder wants to see the position name, FTE allocation, line of accountability (who reports to whom), and how the position will be funded (grant budget, cash match from funding applicant, or in-kind contribution).
This figure shows an example management plan table.
In the figure, the number in parentheses behind each position title indicates the number of individuals hired for each title position. For example, the Council will have 12 volunteer (parent) members.
When the funder’s management plan guidelines call for something that’s not applicable or necessary to your project, write a response to indicate why that particular something will not be attached or discussed further in your application. For example, because they’re volunteers, the Parent Advisory Council Members don’t cost the funder or the applicant agency any monies. In the example from the preceding figure, the volunteers’ time is an in-kind contribution.
The management plan should also include a statement of fiscal agency responsibility. This concise, one-paragraph written statement by the chief financial officer (CFO) of the applicant organization attests to the fact that the agency will accept the responsibility of accepting the grant award, managing the grant award, and preparing and submitting financial and evaluation reports. Basically, it’s just one more affirmation to the funder of the grant applicant’s internal accountability.
How you present the statement of fiscal agency responsibility differs, depending on the type of request it is:
For foundation and corporate funding requests: Written on the grant applicant agency’s letterhead, signed by the CFO, and attached to the application
For government grant and cooperative agreement requests and in contract bid documents: Included at the end of the management plan
Make sure to include the following accountability information in your statement of fiscal agency responsibility:
Legal name and corporate structures.
The year in which your organization was founded and whether it has any special recognitions.
Whether your organization will be the fiscal agent. (If not, provide information on the fiscal agent and tell the funder why you’re using another organization to act as your fiscal agent.)
Who will monitor your fiscal activities.
A generic statement about your finances being managed prudently and cost-effectively. (This statement sounds good, and it works to convince funders that you have a solid financial grip on handling all incoming revenues.)
Who conducts your financial audits and the frequency of those audits.
The amounts and sources of funds you’ve received from grants, cooperative agreements, loans, and contract awards.
Always include a project organizational chart in the management plan — room permitting. A chart amplifies your key personnel information and gives the grant peer reviewer a visual break from reading line after line of typed text. If the grant application’s guidelines limit the number of pages that you can write in the narrative, the organizational chart may have to be your entire management plan section, with no other narrative.