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Helpful iWork Tips

iWork comes free when you purchase an iOS 7 device such as iPad Air. The following tips can make time with these apps more productive. Here are some pieces of advice to ease your way; most of this information works for all three apps.

Lost Features. This one is kind of a bummer, but knowing about it might save some time and aggravation. In the latest version of iWork (2.0.1), 13 features were dropped. These include:

  • Selecting non-contiguous text

  • Outline view in Pages

  • Duplicate pages

  • Select all instances of a style

  • 135 templates

Templates. Though there are fewer templates in iWork 2.0.1, they are still some of the best out there. Use templates to get a jumpstart on design and blow those PowerPoint users’ presentations out of the water. You can go to sites such as freeiworktemplates.com and iworkcommunity.com to get additional templates to make your presentations look even more unique.

Getting Help. The Help feature in iWork is pretty darn helpful. Tap the Help icon in the upper-right corner of the app screen and balloons appear in various spots to point out what you can do by tapping a particular button or icon. One of those balloons labeled Learn More about using XX (where XX is the app you have open) offers more Help topics; tap it to open a help window.

iCloud for Document Management. If you use Pages for iCloud, your iPad will automatically store your documents online. You can access them from any of your iOS devices or a Mac. You can even edit documents in your browser with Pages, Numbers, or Keynote for iCloud. Use iCloud in Settings and after entering your ID, tap Documents & Data to turn it on. A list of apps allows you to turn the iCoud feature on for the iWork apps.

Password Protect Documents. Some documents are more private than others. If you create one you want to keep secure, you can set up a password for individual iWork documents. To do so, with the document open, Tap the Tools button and then tap Set Password. Type in your password and confirm it, along with a hint to help you if you have a memory lapse.

Organize Documents in Folders. If you’ve created quite a few documents — for example, a slew of Keynote presentations or dozens of spreadsheets in Numbers — and are organizationally challenged, consider creating folders to keep them in order. In Keynote, for example, just Tap Presentations to go to the Presentations Manager and tap Edit. You then simply drag it onto another presentation you want to store with it in a folder. Enter a name for the folder and then tap Done. Repeat this procedure to place as many presentations as you like in that folder or create additional folders.

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