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Faithe Wempen
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Published:
January 12, 2022

Office For Seniors For Dummies

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Overview

Send emails, stay on top of your finances, and manage your everyday life with this no-experience-necessary Office 2021 handbook

Microsoft Office offers huge benefits to people of all ages. The popular software suite has always made creating to-do lists, sending emails, drafting documents, and processing spreadsheets a breeze, and the updates and upgrades found in Office 2021 make those tasks even easier.

Office For Seniors For Dummies offers step-by-step instructions to learn every part of Office 2021, including Word, Excel, and PowerPoint. This trusted guide starts at the very beginning, showing you how to start each application and understand the interface. It walks you through the most commonly used functions of each program and explains how to apply it in your everyday life. Written in large, crystal-clear type and full of helpful images and screenshots, the book also demonstrates how to:

  • Stay in touch with friends and family using Office 2021's built-in communications tools, including Outlook
  • Keep your finances up to date with functional spreadsheets in Excel
  • Take advantage of existing Office templates for things like budgets, letters, faxes, and more

You don't have to be a computer scientist to get the most out of Office 2021. Let this handy guide clarify and demystify some of the most practical and user-friendly applications available today.

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About The Author

Faithe Wempen, M.A., is a Microsoft Office Master Instructor who has been writing and teaching about Microsoft Office for more than 25 years. She is an adjunct professor of Computer Information Technology with more than 150 books to her credit, including Computers For Seniors For Dummies and Outlook For Dummies, as well as a CompTIA A+ certified computer technician.

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After you discover keyboard shortcuts in Office, you’ll wonder how you ever functioned without them. Keyboard shortcuts make common tasks faster and easier. By pressing a key combination, you can duplicate many of the most commonly used commands and tasks.Some of the keyboard shortcuts are the same across multiple applications, whereas others are specific to a particular application.
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Many people use Outlook 2019 for the mail feature. After you configure Outlook for email, take a quick look around the Outlook interface as it pertains to email. Check out the following features: Navigation pane: This pane shows different things, depending on the part of Outlook you’re working with. When working with mail, it shows the Mail Folders list.
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Each Office 2019 application has a variety of viewing options available. Each view is suited for a certain type of activity in that Office 2019 application. For example, in Word, you can choose Draft view, which is speedy to work with and presents the text in a simple one-column layout. Or you can choose a Print Layout view, where you can see any special layout formatting you applied, such as multiple columns.
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By touching a couple of keys in combination, you can save time with simple tasks in Office 2019, such as copying text from one place and pasting it somewhere else. The keyboard shortcuts included here work equally well in Word, Excel, and PowerPoint 2019. Both mouse and keyboard methods are provided here.
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When you’re sharing an electronic copy of your Office 2019 work, such as via email attachment, there’s a problem if your recipient doesn’t have the same application in which to view it. For example, if you send a PowerPoint presentation to a friend who doesn’t have PowerPoint, he might not be able to open it.There are two basic ways around problems of incompatibility: Either the recipient acquires an application that can view the files, or the sender (that’s you) can save the file in a format that the recipient can already view.
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Excel 2019 offers you many tools to save time with everyday tasks. With these keyboard shortcuts, you can enter and modify data in Excel 2019. These keyboard shortcuts can save you time when entering and formatting data in Excel. To do this Use the key combination Enter the current time Ctrl+Shift+: E
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Excel 2019 financial functions are some of the most useful tools for home and small business worksheets because they’re all about the money: borrowing it, lending it, and monitoring it. Here’s the basic set of financial functions in Excel 2019: PV: Calculates the present value or principal amount. In a loan, it’s the amount you’re borrowing; in a savings account, it’s the initial deposit.
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Many shortcuts are available that can save you time with simple tasks in Excel 2019, such as copying text from one place and pasting it somewhere else in your document. You can use these keyboard shortcuts instead of the Number drop-down list on the Home tab to apply number formatting to cells in Excel 2019. To apply this number format Use this key combination General Ctrl+Shift+~ Currency with two decimal places, negative numbers in parentheses Ctrl+Shift+$ Percentage, no decimal places Ctrl+Shift+% Scientific, two decimal places Ctrl+Shift+^ Date format with day, month, and year Ctrl+Shift+# Time format with hour and minute, AM or PM Ctrl+Shift+@ Number format, two decimal places, thousands separator, minus sign for negative values Ctrl+Shift+!
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Outlook refers to the information you store about people and organizations as contact information, and stores it in a folder called Contacts. To access the Contacts folder, click the Contacts icon (which looks like two people) in the bottom-left corner of the Outlook window.The Contacts folder shows each contact that you’ve entered into Outlook 2019.
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In Word 2019, you can format entire paragraphs to reduce the monotony of your formatting tasks. Paragraphs are the building blocks of Word documents. Every time you press Enter, you create a new paragraph in a Word document.You can see the paragraph markers (which don’t print) by clicking the Show/Hide button on the Word 2019 Home tab (in the Paragraph group).
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Word 2019 provides styles and style sets to help you customize your content. Using a style — a named set of formatting specifications — makes it easy to apply consistent formatting throughout a Word 2019 document. For example, you might apply the style named Heading 1 to all headings in the document and the style named Normal to all the regular body text.
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For many, Outlook is their primary email application. As such, it presents a high threat for frauds, scams and viruses. You might have heard horror stories about people whose computers became infected with viruses, worms, and all sorts of other nasty things, and who had to pay a lot of money to get it cleaned up — if they could.
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Lots of people use sticky notes to create reminders for themselves of bits of information: everything from website passwords to memorable quotations. Outlook 2019 includes Notes, which are the electronic equivalent of these sticky notes. You can store anything you want on a note, but they are best used for small bits of data, like reservation confirmation codes or membership ID numbers.
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Word 2019 has all the tools you need to present a professional and modern document. Many different Word document types can benefit from a good-looking cover page: a committee report, a proposal for a home business, or a family album. Word offers a large gallery of sample cover pages that you can insert in your document and then customize.
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For large-scale editing (such as whole paragraphs and pages of text) of Office 2019 Files, you can easily move or copy text and graphics within the same application (even between different data files) or from one application to another.For example, suppose you want to create some slides for a presentation you’re giving at a club meeting.
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With an Outlook calendar, you can have your cake and eat it, too. You can not only have an electronic calendar, but also a paper one. Just print your Outlook calendar! You can print your Outlook calendar in Day, Week, Work Week, or Month view, for whatever date ranges you like.To print your Outlook 2019 calendar, follow these steps: Display the calendar.
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As you work in an Office 2019 application, the content you create is stored in the computer’s memory. This memory is only temporary storage. When you exit the Office 2019 application or shut down the computer, whatever is stored in memory is flushed away forever — unless you save it. The basic save If you want to keep what you’re working on in Office 2019, here are some ways to save: Click the File tab and click Save.
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After you discover keyboard shortcuts in Office, you’ll wonder how you ever functioned without them. Keyboard shortcuts make common tasks faster and easier. By pressing a key combination you can duplicate many of the most commonly used commands and tasks. Some of the keyboard shortcuts are the same across multiple applications, whereas others are specific to a particular application.
Read More
Read More
After you discover keyboard shortcuts in Office, you’ll wonder how you ever functioned without them. Keyboard shortcuts make common tasks faster and easier. By pressing a key combination, you can duplicate many of the most commonly used commands and tasks.Some of the keyboard shortcuts are the same across multiple applications, whereas others are specific to a particular application.
Read More
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Each email service has its own quirks in how the account has to be set up in Outlook 2019 (or any mail program) to properly send and receive. Outlook 2019 can automatically detect the settings in many cases, but it can’t always detect every service correctly.If Outlook 2019 wasn’t able to successfully send a test message, you need to do some troubleshooting.
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Depending on how you choose to use Word 2019, you may find yourself faced with the need for a special symbol. With these keyboard shortcuts, you can insert common symbols in Word 2019. Use these keyboard shortcuts instead of the Insert→Symbol command to insert common typographical symbols. Symbol Shortcut
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Word 2019 offers you many ways to interact with your document. There are multiple keyboard shortcuts that can be a great time-saver. With these keyboard shortcuts, you can speed up text editing and formatting. To do this With the keyboard Start a new line in the same paragraph Shift+Enter Insert a pag
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Ever feel like you just don’t have the right perspective? Well, Word 2019 makes it easy to change your document view so that you can gain a different perspective. With these keyboard shortcuts, you can switch among various views in Word 2019. Switch to this view With the keyboard Print Layout Alt+Ctrl+P
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Office 2019 has a plethora of themes you can choose from to keep things tidy and neat. A theme is a set of three types of placeholders: Fonts Colors Graphic effects Themes are useful when you want to standardize the formatting across multiple documents, or between applications. For example, you might want your résumé and the cover letter that you send with it to be consistent in formatting.
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