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Article / Updated 11-24-2021
To save you time and unnecessary work, Robert’s Rules spells out exactly what needs to go into your minutes. Minutes are important because they’re the only surviving record of what was said and done at a meeting. They can be dry and boring. In fact, it’s probably a good sign if they are! Most importantly, they need to be informative and easy to navigate for whatever the reader needs to know six months from now.
Article / Updated 10-07-2021
According to Robert's Rules, minutes drafted ahead of time aren’t the official minutes until the members approve them. Today's technology has made its mark on meeting minutes. The secretary can now draft the minutes and easily send copies to the members for them to read before the meeting; then members can come to the meeting prepared with any corrections.
Article / Updated 08-10-2016
Your bylaws belong to your group, and only your group can decide what they mean. Sure, a parliamentarian can help you understand the technical meaning of a phrase or a section here and there. But when you come across something ambiguous (meaning that there's more than one way to reasonably interpret something), then the question remains to be answered by your organization by a majority vote at a meeting.
Article / Updated 03-26-2016
Using the motion to Rescind or to Amend Something Previously Adopted, you can undo or change any decision your group made in the past. Nothing is forever, and that saying is especially true in the world of clubs and organizations. Last year’s good idea can turn into this year’s problem. But thanks to General Robert’s wisdom and foresight, you always have a way out!
Article / Updated 03-26-2016
The motion to amend is perhaps the single most-used of the subsidiary motions allowed by Robert's Rules. You use this motion when you want to change the wording of the motion under consideration. You can use it to make a good idea better or a bad idea more palatable. Amendments are really at the heart of the process of perfecting motions before a final vote, and the importance of understanding the basics of amending can't be overstated.
Article / Updated 03-26-2016
Robert's Rules offers quite a selection of voting methods, whether you're voting on motions or having elections. The methods range from asking for unanimous agreement to showing how you vote by voice or other physical action to voting by secret ballot. The voting methods recognized by Robert's Rules include
Unanimous consent
Quite possibly the most efficient way of conducting a vote, unanimous consent is the voting method of choice because it saves so much time.
Article / Updated 03-26-2016
According to Robert's Rules, a quorum is the minimum number of voting members who must be present at a properly called meeting in order to conduct business in the name of the group. A quorum should consist of "as large as can be depended upon for being present at all meetings when the weather is not exceptionally bad.
Article / Updated 03-26-2016
No matter how good a job you've done creating your bylaws, sooner or later you'll need to change something. Robert's Rules encourages creating bylaws that can't be too easily amended, but amending them isn't so difficult that you can't consider and make changes within a reasonable time when necessary.
Setting the conditions for amending your bylaws
In amending a previously adopted bylaw, make sure that the rights of all members continue to be protected.
Article / Updated 03-26-2016
As a member of an organization, you have a right to vote on motions under consideration according to Robert's Rules and basic good practice. Voting is a right that comes with some responsibilities, as well.
It's your duty to vote when you have an opinion about a matter being decided. By failing to vote, you allow others to make the decision, which is the same as having voted for the prevailing side.
Article / Updated 03-26-2016
Robert's Rules places the reports of officers, boards, and special committees in a standard order of business. Reports from the leadership team, for example, tend to include items of high importance, so Robert’s Rules places them second from the top in the standard order of business.
The prepared presiding officer knows in advance which officers and committees have reports, and she doesn’t waste any time calling for reports unless she knows someone has a report to give.
