C. Alan Jennings, PRP

Articles & Books From C. Alan Jennings, PRP

Cheat Sheet / Updated 04-25-2022
Robert's Rules provides rules and procedures that allow a deliberative assembly to make its decisions efficiently, and with all due regard for the rights of the minority. Following the rules ensures more a fair and more achievable outcome without wasting time, but remembering all the details of parliamentary procedure can be a tall order.
Robert's Rules For Dummies
All in favor of improving meeting procedures, say Aye!Trying to keep your in-person and virtual meetings on track and running smoothly? You need Robert's Rules of Order! These rules for conducting meetings have stood the test of time as the gold standard for practical and effective procedure in group settings like corporate and nonprofit boards, councils, and more.
Article / Updated 11-24-2021
To save you time and unnecessary work, Robert’s Rules spells out exactly what needs to go into your minutes. Minutes are important because they’re the only surviving record of what was said and done at a meeting. They can be dry and boring. In fact, it’s probably a good sign if they are! Most importantly, they need to be informative and easy to navigate for whatever the reader needs to know six months from now.
Article / Updated 10-07-2021
According to Robert's Rules, minutes drafted ahead of time aren’t the official minutes until the members approve them. Today's technology has made its mark on meeting minutes. The secretary can now draft the minutes and easily send copies to the members for them to read before the meeting; then members can come to the meeting prepared with any corrections.
Article / Updated 04-11-2017
An easy way to remember the Robert’s Rules standard order of business is with the mnemonic 3R-SUN — you can see it clearly in the following list. This list is a quick reference to make it easy for you to set up a basic agenda for your meeting. Reading and approval of minutes Reports of officers, boards, a
Article / Updated 04-11-2017
The best presiding officers plan ahead. With an agenda and knowledge of the business at hand before the meeting, a plan can turn into a script like the following example that following Robert's Rules and will enable you to preside like a pro. President’s Scripted Agenda June 19, 2012 Call to order: 3:00 p.m.Rap the gavel once.
Article / Updated 04-11-2017
In an organization that's following Robert's Rules, when that light bulb goes off in your head and you have a great idea, you make a motion to get your idea discussed and a decision made. Here are the eight steps required from start to finish to make a motion and get the decision of the assembly. Each step is a required part of the process.
Article / Updated 08-10-2016
Robert’s Rules outline the roles of the treasurer. You’ve got a big job on your hands if you’re the treasurer. Before you accept this position, find out exactly what it entails. Regardless of the size of the organization or the number of figures to the left of the decimal on your group’s bank balance, your basic job description includes the following: Serve as custodian of the funds of the organization, keeping careful records of all receipts and making no disbursements without the authority of the assembly (including established authorizations found in the organization’s rules).
Article / Updated 08-10-2016
Robert’s Rules make it obvious that the secretary is one of the two officers your organization absolutely can’t do without. It needs a presiding officer and a recording clerk to conduct a meeting and have a proper record of it, and the secretary is the recording clerk for the assembly. No other office is more important to the smooth functioning of your group.
Article / Updated 08-10-2016
Robert’s Rules has a special form of the Reconsider motion. Suppose a motion is made in a meeting in which the group in attendance isn’t at all representative of the usual attendance. Maybe you’re near the end of the meeting, and several members have left. You still have a quorum, but the usual minority is now in the majority.