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How to Format in Applications Other Than NaturallySpeaking

By Stephanie Diamond

The Dragon NaturallySpeaking formatting commands work only with the NaturallySpeaking word processor and specific other applications: the Natural Language applications (for example, Word, WordPerfect, and OpenOffice.org) and the Full Text Control applications (for example, DragonPad, WordPad, and Microsoft Outlook).

In general, if you want to create or edit a formatted document in an application that is not compatible, you have two choices:

  • Work in the NaturallySpeaking window, and then paste the result into the other application.

  • Work in the application’s own window and get all your formatting commands from the menus.

Choosing formatting commands from the menus means you can use voice control for anything the application can do, not just formatting. For example, if you want to make some selected text bold in an unsupported application, you couldn’t use the NaturallySpeaking Bold That command, but you could access the Bold command on the application’s own Style menu by saying, “Click Style, Bold.”

Specially supported word processors such as Word and WordPerfect have more formatting features than NaturallySpeaking gives you direct commands for. In these cases, you can access the word processor’s own menus by voice as well as by mouse or keyboard. For example, NaturallySpeaking provides no Footnote That command for inserting footnotes into Word documents, but you can use the Footnote command on Word’s insert menu by saying, “Click Insert, Footnote.”

How can you create bulleted and numbered lists with voice commands? In Natural Language and Full Text Control applications, dictate the text that you want a bullet next to and then say, “Format That Bullet Style.” To get a second bullet, say, “New Line.”

If your document is in an application that doesn’t support Full Text Control, make the bulleted list in the DragonPad and then copy and paste it into your document.

Like Bold That and Italicize That, the Format That Bullet Style command undoes itself. In other words, you can turn a bulleted paragraph back into regular text by moving the cursor to that paragraph and saying, “Format That Bullet Style.” You may not think this makes sense — but that’s the way it works.

Use this technique to end the bulleted list: After the last bulleted paragraph is done, say, “New Paragraph,and then, “Format That Bullet Style.” The new paragraph is now in regular style.

The NaturallySpeaking Dictation Box doesn’t provide a means for generating numbered lists automatically. You have to construct them yourself. For example, say, “New Line. One period. Cap this is the first entry on my numbered list. Period. New Line. Two period. Cap this is the second entry. Period.” The result is

  1. This is the first entry on my numbered list.

  2. This is the second entry.